Tender Summary: Supply and Deliver Nurse Call Thump Switch

Objectives

The primary objective of this quotation is to procure and deliver 100 units of nurse call thumb switches to Greys Hospital under the KwaZulu-Natal Department of Health. The contract aims to maintain reliable patient-assistance infrastructure through a single-supply arrangement, ensuring compliance with public sector procurement legislation, preferential procurement policies, and strict administrative evaluation frameworks.

Scope

• Supply & Delivery: Provide 100 new, unused nurse call thumb switches equipped with a 1.8m cable and RCA plug.
• Delivery Destination: Greys Hospital, Pietermaritzburg.
• Contract Duration: Once-off delivery with no ongoing service period.
• Pricing & Validity: All-inclusive pricing covering delivery costs; quotation must remain valid for 90 days.
• Evaluation Framework: Four-stage sequential assessment: administrative compliance, specification adherence, potential sample submission, and price/preference scoring.
• Preferential Procurement: Utilizes an 80/20 scoring system (80 points for price, 20 points for specific goals targeting companies with ≥51% Black ownership).

Technical Requirements

• Core Functionality: Nurse call transmitter bed point designed for patient-initiated assistance requests.
• Communication Protocol: Must utilize code hopping technology operating exclusively on the 433MHz frequency band.
• Cabling & Connectivity: 1.8m cable terminating in an RCA plug compatible with SW89-1 bed point interfaces.
• Power Options: Device must operate on either AA batteries or a 12VDC power supply.
• Condition & Shelf Life: Items must be brand new, unused, and possess a minimum remaining validity of six months upon delivery.
• Documentation: Mandatory submission of completed official quotation forms, SARS PIN, Central Suppliers Database (CSD) registration proof, and BBBEE verification or sworn affidavit for preference claims.
• Sample Provision: Although initially marked as optional, the evaluation criteria reserve the right to request physical samples from the top three scoring bidders. Samples will be coordinated electronically, and failure to comply results in disqualification. Prior suppliers may substitute samples with proof of previous orders or invoices.

Skills Requirements

No specialized technical, installation, or maintenance skills are explicitly mandated. The supplier is expected to demonstrate:

• Logistical capability to source, package, and transport electronic medical accessories safely and within agreed delivery windows.
• Administrative proficiency in completing mandatory public sector returnable documents (SBD forms, General and Special Conditions of Contract acknowledgments, preference claim forms).
• Financial and operational stability to execute a once-off contract without requiring post-delivery servicing or warranty management beyond standard manufacturer guarantees.
• Tax compliance verification through active CSD registration and SARS validation.

Unusual or Complicated Terms & Conditions

• Code Hopping (433MHz Only): A radio frequency technique that rapidly switches transmission frequencies within the 433MHz band to minimize electromagnetic interference, enhance signal security, and ensure uninterrupted communication between patient switches and nursing stations.
• RCA Plug Interface: While typically associated with consumer electronics, here it functions as a standardized connector for linking the bedside switch to the hospital’s existing nurse call infrastructure.
• Four-Stage Evaluation Process: Bids undergo sequential filtering: (1) Administrative/Mandatory compliance, (2) Specification compliance, (3) Objective criteria (sample submission for top scorers), and (4) Price and preference allocation. Failure at any stage results in immediate disqualification.
• Delay Penalties: Late delivery incurs financial penalties calculated at the current prime interest rate per day of delay, automatically deducted from the contract price.
• Termination & Restriction Clauses: The purchaser reserves rights to terminate contracts for default, demand performance security, and impose business restrictions of up to ten years for non-compliance or fraudulent practices. Substitute procurement at the supplier’s expense is permitted for delayed deliveries.