Tender Summary: Clothing Supply and Embroidery

Objectives

The primary objective is to appoint a service provider for the supply, delivery, and embroidery of specific clothing items for the Human Settlements department. The tender ensures compliance with municipal procurement frameworks, specifically the Preferential Procurement Regulation of 2022, while obtaining quality goods and services at competitive prices.

Scope

• Items: Jackets, Shirts, and Sun Hats.
• Services: Supply, delivery, and embroidery of the listed clothing items.
• Delivery Location: 4th Floor, Kwantu Towers.
• Tender Structure: Single lot.
• Submission Method: Online submission via the Informal Tender Website. Fax submissions are strictly prohibited.
• Pricing Schedule: Tenderers must complete the Pricing Schedule and upload it before the closing date and time.
• Samples/Brochures: Shortlisted tenderers may be requested to submit brochures or samples within 72 hours. Failure to provide these within the timeframe results in exclusion from further consideration.

Technical Requirements

• Product Quality: Provision of durable and appropriate jackets, shirts, and sun hats.
• Embroidery Capability: Technical ability to perform embroidery services on the supplied items.
• Logistics: Capability to deliver goods to the specified floor and building.
• Documentation: Accurate completion and timely upload of the Pricing Schedule.
• Response Time: Ability to furnish brochures or samples within 72 hours if requested.
• Price Validity: All prices must be valid for a minimum of thirty (30) days from the tender date.
• Supplier Registration: Mandatory successful registration on the Nelson Mandela Bay Supplier Database is required for contract acceptance.

Skills Requirements

• Procurement and Supply: Ability to source and supply the required clothing items efficiently.
• Embroidery Expertise: Skilled execution of embroidery work meeting quality standards.
• Administrative Proficiency: Competence in completing pricing schedules, navigating the online tender portal, and managing supplier database registration.
• Rapid Response: Operational agility to provide samples or documentation within strict deadlines.

Key Terms and Explanations

80/20 System: This tender utilizes an 80/20 scoring mechanism. Evaluation points are allocated based on price (80%) and specific procurement goals, such as Broad-Based Black Economic Empowerment (B-BBEE) status (20%), in accordance with the Preferential Procurement Regulation of 2022.

General Conditions: Award is subject to the General Conditions of Tender and Conditions of Purchase. Non-compliance may lead to invalidation of the submission.