Tender Summary: RFQJW152TN26 – Repair of Various Water Heating Appliances

Objectives

The primary objective is to engage a qualified supplier to supply, deliver, and install various water heating appliances for Johannesburg Water SOC Ltd. The procurement aims to restore and maintain reliable hot water infrastructure while ensuring strict compliance with municipal supply chain management policies, electrical safety standards, and national preferential procurement regulations.

Scope

The contract covers the supply and installation of the following items at prescribed client locations:

• One 5L instant boiling water dispenser
• Two 10L compact under-basin geysers
• One 200L geyser
• One 150L geyser
• One water cooler with filter

All quotations must be firm, valid for 60 days, and fully inclusive of delivery costs, VAT, and any other applicable taxes. Submissions are processed exclusively through the designated government e-tender portal.

Technical Requirements

• Documentation: Bidders must submit a valid tax clearance certificate, a BBBEE certificate or compliant sworn affidavit, a municipal rates account statement not older than 90 days, completed MBD declaration forms (MBD 4, 6.1, 8, and 9), proof of Central Supplier Database (CSD) registration, and company registration documents with director/shareholder identity copies.
• Compliance & Safety: All electrical installations must be accompanied by a valid Certificate of Compliance (COC). Quotations must be issued on official company letterhead and explicitly state brand names where applicable.
• Evaluation Criteria: Tenders are evaluated using an 80/20 point system. Eighty points are allocated to price competitiveness, while twenty points are awarded for specific socio-economic goals, primarily based on BBBEE status.
• Submission Protocol: Responses must be uploaded via the e-tender portal using valid CSD credentials, with all compulsory documents attached and verified against the submission checklist before final confirmation.

Skills Requirements

• Valid professional board registration in electrical engineering, plumbing, or certified appliance servicing.
• Proven good standing with relevant professional regulatory bodies.
• Technical expertise to safely install water heating systems and legally issue statutory COCs.
• Administrative proficiency to accurately compile and submit complex municipal bidding documentation within strict deadlines.

Explanation of Key Procurement Terms

• 80/20 Preference Point System: A standard South African public procurement evaluation framework where 80% of the total score is determined by price, and 20% is allocated to transformation objectives such as black economic empowerment.
• MBD Forms: Standardised Municipal Bidding Documents used across South African local government to verify bidder eligibility, declare independence from competitors, claim preference points, and confirm clean past conduct.
• CSD Registration: Mandatory enrollment in the national Central Supplier Database, which serves as the single verification platform for all government suppliers regarding tax compliance, banking details, and business registration.
• POPIA Compliance: Adherence to South Africa’s data protection legislation that governs the lawful collection, processing, storage, and sharing of personal information during procurement activities.