Objectives

The primary objective of this tender is to procure and deliver specified plasticware to the National Health Laboratory Service (NHLS) Kimberley facility. The NHLS seeks a compliant, reliable supplier capable of fulfilling laboratory-grade plasticware requirements through a structured quotation process, ensuring consistent quality, timely delivery, and adherence to public sector procurement regulations.

Scope

The contract encompasses the complete supply and delivery of plasticware items as defined by NHLS internal specifications. The successful bidder will deliver goods exclusively upon receipt of an official NHLS Purchase Order. Pricing must be fixed for the contract duration and quoted in South African Rand (ZAR), with VAT excluded from unit rates but included in the total offer. The procurement falls within a R1,000,000.00 threshold and operates on a 90-day quotation validity period. The process follows a two-stage evaluation: initial administrative compliance verification, followed by price and preference point assessment. No goods or services may be rendered prior to formal PO issuance.

Technical Requirements

• Submission of fully completed and signed standard bidding documentation (SBD 1, SBD 4, SBD 6.1, and SBD 7).
• Valid Tax Compliance Status (TCS) PIN or Certificate issued by the South African Revenue Service (SARS), alongside a Central Supplier Database (CSD) registration number.
• Proof of Broad-Based Black Economic Empowerment (B-BBEE) status via a SANAS-accredited verification certificate or a compliant sworn affidavit.
• Completed pricing schedule detailing unit and total prices, covering all labour, materials, delivery, taxes, levies, and overheads.
• Strict adherence to the National Treasury’s General Conditions of Contract (GCC) and NHLS-specific terms, including penalty clauses for delayed deliveries.
• Acknowledgement that late, incomplete, or non-compliant submissions will be automatically disqualified.
• Note: The tender explicitly states that functional/technical evaluation is not applicable. Therefore, no product samples, technical certifications, or specialized testing reports are mandated beyond baseline specification compliance.

Skills Requirements

As the technical evaluation stage is marked as not applicable, there are no mandatory personnel qualifications, CV submissions, or specialized technical expertise requirements. Bidders must demonstrate operational readiness to manage supply chain logistics, maintain statutory tax and regulatory compliance, and execute timely deliveries. Administrative competence in accurately completing mandatory returnable schedules, understanding preferential procurement scoring, and adhering to contractual delivery timelines is sufficient.

Key Terms Explanation

• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are awarded to the lowest acceptable price and 20 points to B-BBEE specific goals (e.g., black ownership, women/youth/disability empowerment, or rural/township location).
• SBD Forms: Standardised South African government bidding templates used to verify legal standing, financial compliance, conflict-of-interest declarations, and transformational status.
• GCC (General Conditions of Contract): The standard legal framework issued by National Treasury that governs supplier obligations, payment terms, delay penalties, dispute resolution, and contract termination procedures.