Objectives

The primary objective is to inspect, diagnose, repair, and recertify four forklifts to ensure they comply with manufacturer specifications, safety standards, and regulatory requirements. The project aims to restore operational reliability, verify lifting capacity, and guarantee that all equipment is safe and fit for continued use.

Scope of Work

The contract encompasses comprehensive maintenance, component replacement, and certified load testing for four specific forklift units:

• Unit 1 (SAAT 117 / LWK-243W, Hyster): Replace electrical/lighting globe, supply and fit service kit, inspect/replace strobe light, conduct rated load test, and issue test documentation.
• Unit 2 (TCM – LWK 240W): Diagnose and rectify electrical faults, inspect/replace battery, repair/replace reverse light, install missing hooter and motion alarms, perform routine servicing, conduct rated load test, and issue documentation.
• Unit 3 (SAAT 218 – LWK 197W): Perform routine servicing, repair right-hand indicator, replace missing mirror, conduct rated load test, and issue documentation.
• Unit 4 (LWH 772W): Inspect, repair, or replace ring gear, perform routine servicing and rated load test, and issue documentation.

Technical Requirements

• Submission of standard procurement declarations (SBD1, SBD4, CIPC registration) and compliance with national treasury directives.
• Valid Public Liability Insurance with coverage appropriate to the work value.
• Proof of compliance with workers’ compensation/COID requirements for all deployed personnel.
• Adherence to the Occupational Health and Safety Act (Act 85 of 1993) and Driven Machinery Regulations.
• Execution of certified rated load tests with formal test documentation issued post-repair.
• Acceptance of a non-exclusive agreement if requested, with final payment terms subject to negotiation.
• Agreement to indemnify the procuring entity against claims arising from labour law breaches or employee disputes.
• Disputes resolved via expedited arbitration under AFSA rules, governed by South African law.

Skills Requirements

• Relevant industry accreditation, registration, or authorization for forklift inspection, testing, and maintenance.
• Certified technicians with proven hands-on experience in forklift mechanical and electrical systems.
• Competence in diagnostic assessment, component replacement, battery management, and safety system integration.
• Ability to perform regulated rated load tests and interpret manufacturer service manuals accurately.
• Up-to-date knowledge of occupational health and safety legislation to ensure compliant, hazard-free service delivery.

Key Terms & Unusual Requirements

Rated Load Testing: A mandatory certification procedure where equipment is tested at its maximum designed capacity under controlled conditions to verify structural integrity, braking performance, and stability before returning to operational service.

SBD Forms: Standardised South African public procurement documents used to verify tax clearance status, declare conflicts of interest, and confirm company registration.

BBBEE Preference Points: A preferential procurement framework awarding up to 20 points based on enterprise ownership demographics (Black, disabled, and female ownership) to advance economic transformation targets.

Expedited Arbitration: A streamlined alternative dispute resolution process administered by the Arbitration Foundation of Southern Africa, designed for faster, cost-effective resolution outside traditional court litigation.