Objectives

The primary objective is to procure two new paediatric wheelchairs for clinical deployment at the Paediatric Burns Unit of Ngwelezane Hospital. The supply aims to enhance patient mobility, support the safe transport of frail children, and integrate clinical functionality (such as intravenous access) during hospital transfers.

Scope

The procurement covers a single, one-off supply of two wheelchairs. The scope encompasses product manufacturing or sourcing, compliant packaging, transportation, and final delivery to the hospital's designated receiving area. The contract does not include long-term maintenance, warranty extensions beyond standard provisions, or training services unless explicitly negotiated post-award. Delivery must be completed within fifteen working days of contract award.

Technical Requirements

• Frame & Construction: Lightweight aluminium frame with a deep-seat design for enhanced patient stability and comfort.
• Wheel Configuration: Includes both 10-inch and 12-inch paediatric basic folding wheelchairs fitted with durable toffee wheels.
• Clinical Features: Adjustable height seating, integrated footrests, desk-style armrests, and a drip rod (IV pole attachment) for bedside mobility.
• Quality & Condition: Items must be brand new, unused, and represent the most recent manufacturing models. Products must retain a minimum validity period of six months upon delivery.
• Standards Compliance: Goods must align with applicable South African National Standards (SANS/SABS) and medical device safety regulations.
• Delivery & Inspection: Strict delivery window of three weeks (15 working days). The procuring facility reserves the right to request physical samples for technical verification; failure to comply with sample requests results in bid rejection.

Skills Requirements

• Regulatory Licensing: Bidders must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Business & Tax Compliance: Up-to-date CIPC registration documents, Central Supplier Database (CSD) verification, and confirmed SARS tax clearance status are mandatory.
• Declaration Compliance: Fully completed SBD4 (Bidder’s Disclosure) form confirming absence of conflicts of interest or state employment ties, and SBD6.1 (Preference Points Claim Form) to substantiate procurement goal claims.
• Pricing & Contractual Capacity: Ability to submit firm, all-inclusive pricing (inclusive of VAT, packaging, and delivery) valid for ninety days. Bidders must demonstrate financial and operational capacity to meet the delivery timeline without requesting conditional or variable pricing.

Notable Terms and Clarifications

• SAHPRA Licensing: A mandatory regulatory requirement ensuring that all supplied medical devices meet national safety, efficacy, and quality standards before entering the public healthcare sector. Unlicensed suppliers will be disqualified.
• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points exclusively to promote South African-owned enterprises. Claiming these points requires verifiable proof of ownership via CIPC documentation.
• Drip Rod Terminology: The tender title references a “Rip Rod,” but the technical specification explicitly requires a “Drip Rod” (an intravenous pole attachment). Bidders must adhere to the technical specification.
• Delay Penalties: Late delivery triggers automatic financial deductions from the contract price, calculated daily using the prevailing prime interest rate until actual delivery is completed.
• Sample Protocol: While not compulsory upfront, the institution may request samples for specification verification. Non-compliance with formal sample requests invalidates the bid regardless of price or preference scores.