Objectives

The primary objective is to secure a reliable, cost-effective supply of utility-grade toilet paper for Mahatma Gandhi Memorial Hospital. The tender also aims to align with provincial procurement policies by prioritizing local economic participation, specifically through preferential scoring for South African-owned enterprises.

Scope

• Item: Toilet paper rolls (1-ply, white, unwrapped)
• Quantity: 1,100 bales
• Contract Type: Once-off supply agreement
• Delivery Schedule: Phased delivery of approximately 200 bales per month until the total quantity is fulfilled
• Validity Period: 90 days from the closing date
• Delivery Location: Mahatma Gandhi Memorial Hospital, KwaZulu-Natal

Technical Requirements

• Physical Specifications: Each bale must contain 48 rolls. Each roll must comprise 500 sheets with dimensions of approximately 100 mm × 110 mm and a core diameter of 40 mm.
• Material & Weight: Manufactured from recycled, virgin, or mixed pulp with a tissue weight of 17–19 gsm.
• Quality Standard: Must be utility grade and fully compliant with SANS 1887-2:2021.
• Packaging: Rolls must be securely packed in plastic bales suitable for transport and storage.
• Compliance & Verification: Bidders must provide proof of SABS/SANS approval. Samples must be submitted promptly upon written request from the department.
• Product Condition: Goods must be new, unused, and valid for a minimum of six months upon delivery. Expired or second-hand items will be rejected.

Skills & Experience Requirements

• Proven Track Record: Submission of valid proof (order confirmation and delivery note) demonstrating prior supply of similar goods to a private or public health facility.
• Logistical Capability: Demonstrated ability to manage inventory and execute staggered monthly deliveries without disruption or delay.
• Regulatory Compliance: Active registration on the Central Supplier Database (CSD), valid tax clearance status, updated CIPC business registration, and a B-BBEE status certificate or sworn affidavit.
• Contractual Readiness: Willingness and capacity to adhere to the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC), including acceptance of firm pricing, penalty clauses for late delivery, and warranty obligations.

Notes on Unusual or Complicated Terms

• 80/20 Preference Point System: A standard South African public procurement scoring framework where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals (in this instance, promoting South African-owned enterprises).
• SANS 1887-2:2021: The official South African National Standard that defines quality, safety, hygiene, and performance benchmarks for toilet tissue products used in institutional settings.
• Staggered Delivery: A supply arrangement requiring incremental deliveries over time rather than a single bulk shipment. This ensures continuous stock availability at the hospital while reducing storage burden and cash flow pressure.