Objectives

The primary objective is to procure and deliver six Apple MacBook M4 13-inch laptops to the Drakenstein Municipality’s IT Department. The tender seeks to secure competitive, transparent pricing while ensuring strict adherence to municipal supply chain management regulations, national tax legislation, and transformation objectives through a structured preferential procurement framework.

Scope

The scope encompasses the supply, delivery, and provision of an extended hardware warranty for the specified laptop models. The municipality reserves the right to adjust the final quantity awarded based on cost-effectiveness relative to available budget. Quotations must remain binding for a minimum of 60 days after the closing date. Bidders must specify a clear delivery period, and all financial submissions must be quoted in South African Rand, inclusive of Value-Added Tax (VAT).

Technical Requirements

Bidders must meet or exceed the following minimum specifications:

• Model: Apple MacBook Air M4
• Display: 13-inch screen
• Processor: 10-core CPU
• Graphics: 8-core GPU
• Memory: 16GB unified memory
• Storage: 256GB Solid State Drive (SSD)
• Warranty: Minimum three-year hardware coverage, comprising a standard manufacturer warranty plus a 24-month extended warranty

Any deviation from these specifications must be formally documented and attached to the bid submission. All pricing schedules must clearly itemize unit prices, subtotals, VAT, and the total bid amount.

Skills Requirements

No specialized technical installation or software configuration skills are mandated. However, bidders must demonstrate strong commercial, logistical, and administrative capabilities, including:

• Proven capacity to source, stock, and deliver enterprise-grade IT hardware within agreed timeframes
• Ability to manage public sector compliance documentation, including tax registrations, B-BBEE verification, and municipal service clearances
• Established after-sales support and warranty fulfillment processes to honor the three-year hardware coverage
• Competence in completing standardized municipal bidding forms accurately and submitting them within strict deadlines

Key Terms and Conditions

80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Ten points are awarded based on Broad-Based Black Economic Empowerment (B-BBEE) status levels, and ten points are allocated for local economic development (prioritizing enterprises within the Drakenstein Municipal area, followed by Cape Winelands, Western Cape, and outside provinces). Claiming these points requires valid supporting documentation submitted with the bid.

Tax Compliance Status (TCS): A valid SARS-issued Tax Compliance Status PIN is mandatory. The municipality will not award contracts to entities deemed non-compliant at the date of award.

Municipal Services Clearance: Bidders must submit a municipal rates and taxes account not older than 60 days, confirming no undisputed payments overdue for more than 90 days.

Standard Compliance Declarations (MBD Forms): Submission of prescribed municipal bidding forms (MBD 1–9) is compulsory. These cover company particulars, declaration of interest, past supply chain management practices, independent bid determination, and preference point claims. Incomplete or inaccurate submissions will result in disqualification.

Alternative Offers: Bidders may submit alternative proposals alongside a fully compliant main offer, though the municipality retains full discretion to accept or reject them.