Tender Summary

Objectives

The primary objective of this tender is to procure a reliable supplier capable of delivering compliant, high-quality plastic dispensing bottles to support infection prevention and control measures at a provincial healthcare facility.

Scope

• Supply and deliver sixty (60) units of 500ml plastic round bottles.
• Contract type: One-off delivery to the designated hospital.
• All transportation, handling, and delivery costs must be fully inclusive in the quoted price.
• Supplied items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Quotation validity is fixed at ninety (90) days, with firm pricing mandatory throughout the evaluation period.

Technical Requirements

• Product Specifications: Round plastic bottles with a 500ml capacity, equipped with a push-up/pump dispensing mechanism. Colour must be clear or transparent white.
• Dimensions: Width × Height × Depth: 118 mm × 235 mm × 65 mm.
• Intended Use: Compatible with elbow-operated wall dispensers or suitable for standalone countertop placement.
• Quality Compliance: Must meet SABS/SANS/CKS standards. A certificate of compliance must be provided upon request.
• Warranty: Twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever expires first.
• Mandatory Documentation: Valid tax clearance status, active Central Suppliers Database (CSD) registration, completed SBD 4 (Bidder Disclosure), and SBD 6.1 (Preference Points Claim Form).

Skills Requirements

As this is a goods-supply tender, specialized technical or engineering skills are not required. Bidders must instead demonstrate:

• Competent supply chain and logistics management to ensure timely, undamaged delivery to the specified hospital location.
• Familiarity with South African public procurement compliance, including tax validation, CSD verification, and standard bidding documentation.
• Ability to guarantee product freshness (minimum six-month validity) and maintain consistent stock availability.
• Basic commercial acumen to provide accurate, firm pricing and manage post-delivery warranty obligations.

Unusual or Complicated Terms & Conditions

• Push-Up/Pump Action: A manual dispensing mechanism where downward pressure opens a valve to release liquid, commonly used for hygiene products in clinical settings.
• Elbow-Operated Dispensers: Hands-free mounting systems activated by an elbow lever to minimize cross-contamination, requiring bottles with standardized nozzle dimensions for compatibility.
• 80/20 Preference Point System: A South African procurement evaluation framework where eighty percent of the total score is allocated to price competitiveness and twenty percent to specific socio-economic goals (here, prioritizing enterprises manufacturing within KwaZulu-Natal).
• CSD Registration: The Central Suppliers Database is the national repository for all government vendors. Electronic verification is mandatory; failure to register or maintain compliance results in automatic disqualification.
• SBD Forms: Standard Bidding Document templates mandated by National Treasury. SBD 4 requires disclosure of conflicts of interest and state employment relationships, while SBD 6.1 is used to formally claim preference points for designated goals.