Tender Summary: Supply and Delivery of Disaster Relief Materials

Objectives

The primary objective is to procure and deliver essential materials required for disaster relief operations within the jurisdiction of the City of Matlosana. The tender seeks a reliable supplier capable of fulfilling urgent humanitarian needs through the provision of appropriate relief goods.

Scope

• Contract Value: R30,000 to R300,000 (VAT inclusive).
• Bid Validity: Quotations must remain valid for 60 days from the closing date.
• Closing Date: 17 November 2026.
• Submission Method: Physical submission only. Electronic submissions and faxed bids are strictly prohibited.
• Documentation Fee: A non-refundable fee of R50.00 applies.
• Award Mechanism: The contract will ordinarily be awarded to the acceptable bidder achieving the highest total number of preference points, rather than the lowest price, subject to applicable procurement legislation.

Technical Requirements

The provided documentation defines the requirement generally as the supply and delivery of disaster relief materials. Specific item descriptions, quantities, or technical specifications are not detailed in the available excerpt. Bidders are expected to supply goods suitable for emergency response contexts. All mandatory, material, and substantive requirements must be fully complied with; no waivers will be granted after the closing date.

Skills Requirements

No specific skills, qualifications, or experience criteria are explicitly listed in the provided text. Suppliers must possess the operational capacity to execute the supply and delivery obligations within the specified value range and timeframe.

Key Terms and Explanations

Preference Points System: This tender operates under the Preferential Procurement Policy Framework Act. Preference points are awarded based on designated categories such as enterprise size, ownership demographics, and other policy goals. The final evaluation score is a combination of price and preference points. Therefore, the lowest-priced quotation may not be selected if another bidder achieves a higher combined score through preference points.

Submission Integrity: Quotations completed in pencil or erasable ink will be regarded as invalid. Only submissions using permanent ink will be considered.

Objective Criteria Exception: The contract may be awarded to a bidder who did not achieve the highest preference points only if objective criteria contemplated in section 2(1)(f) of the Preferential Procurement Policy Framework Act justify such an award, provided these criteria are stipulated in the quotation document.