Objectives

The primary objective is to appoint a qualified service provider to supply, deliver, and install three (03) flocculent dosing pumps at the Nwanedi-Lupepe Water Treatment Works. The appointment aims to ensure reliable chemical dosing capabilities for ongoing water purification operations, aligned with municipal infrastructure maintenance standards.

Scope of Work

The successful bidder will be responsible for the end-to-end provision of the specified pumps, including procurement, transportation, mechanical installation, electrical integration, system commissioning, and basic operational handover. All work must comply with the Vhembe District Municipality’s Supply Chain Management (SCM) policy and municipal engineering guidelines. Bidders must submit pre-numbered and initialised tender documents, alongside mandatory compliance certificates, to qualify for evaluation.

Technical Requirements

While comprehensive engineering drawings and performance parameters are detailed in the full tender package, bidders must propose equipment that meets industry standards for water treatment chemical dosing. Required technical attributes include:

• Pumps designed for accurate, variable-flow dosing of flocculant chemicals
• Corrosion-resistant construction compatible with municipal water treatment compounds
• Integrated control systems or manual override capabilities suitable for existing plant infrastructure
• New, factory-certified units with manufacturer warranties, technical data sheets, and compliance certificates
• Installation methods adhering to municipal safety, environmental, and electrical standards

Skills & Qualification Requirements

Bidders must demonstrate proven capability in industrial pump supply and installation. Required competencies include:

• Certified technicians and engineers experienced in mechanical fitting, piping integration, and electrical connections for dosing systems
• Ability to conduct pressure testing, calibration, and functional commissioning
• Capacity to provide operator training and handover documentation
• Valid company registration, active tax clearance, and up-to-date municipal account clearance (or traditional authority confirmation)
• Compliance with all municipal SCM regulations and ethical procurement standards

Key Procurement Terms & Scoring Framework

The tender utilises a structured evaluation model with specific compliance and preference requirements:

• 80/20 Point Scoring System: 80% of evaluation points are allocated to price competitiveness, while 20% are reserved for preferential procurement goals, in accordance with Section 18(e) & (f) of the SCM policy and the 2022 Municipal Preferential Procurement Policy.
• CSD Summary Report: A Central Supplier Database document issued by the National Treasury that verifies the bidder’s legal entity status, financial standing, and historical compliance record.
• Municipal Clearance: Official proof that the bidder’s municipal business account (or a director’s personal municipal account) has no outstanding rates, taxes, or utility arrears, issued within the past three months. A traditional authority letter confirming non-payment obligations may be submitted as an alternative.
• Preferential Procurement Goals (20 Points Total):
  • Historically Disadvantaged Individuals (HDI): 10 points
  • Local Enterprise Development (Locality): 4 points (4 within district, 2 within Limpopo Province, 1 nationally)
  • Youth: 2 points
  • Women: 2 points
  • Persons with Disabilities: 2 points (requires attached medical certificate)
• State Servant Exclusion: No bids will be accepted from individuals currently employed by the South African government.