Objectives

The primary objective is to appoint a qualified supplier to procure and deliver a complete camera equipment package for the Sekhukhune Development Agency, enabling professional photographic and videography operations for municipal functions.

Scope

The scope covers the end-to-end supply, delivery, and handover of specified camera hardware and accessories. It is strictly limited to hardware procurement and does not include installation, software configuration, operator training, or post-delivery maintenance services.

Technical Requirements

Bidders must supply new, genuine manufacturer products meeting or exceeding the following specifications:

• External Storage: One (1) 4 TB 2.5-inch portable hard drive
• Lighting Kits: Two (2) 300W LED softbox kits, each containing two 150W bulbs, battery-operated, with 180-degree adjustability
• Camera Body: One (1) EOS 90D DSLR
• Flash Unit: One (1) TT685II CE-compliant TTL flash (TTL refers to Through-The-Lens automatic flash metering technology that adjusts light output based on real-time camera sensor feedback)
• Long-Range Lens: One (1) EF f/4L IS II USM lens (24–105 mm focal length)
• Short-Range Lens: One (1) EF f/1.8 STM lens (50 mm focal length)
• Carrying Case: One (1) padded camera backpack with cushioned interior compartments

All components must be electrically and mechanically compatible with the specified DSLR body and operate within standard manufacturer tolerances.

Skills Requirements

No specialized technical or operational skills are formally required, as this is a direct supply contract. Suppliers must demonstrate standard commercial competency, including logistics coordination, inventory verification, and adherence to municipal procurement regulations. Familiarity with camera equipment compatibility and warranty processing is recommended but not formally assessed.

Compliance & Unusual Terms

This tender enforces strict administrative and transformation compliance measures:

• Mandatory Documentation: Bidders must attach a Tax Compliance Status PIN or Clearance Certificate, valid company registration, original certified director IDs (not older than three months), proof of non-arrears municipal rates/taxes (or a sworn affidavit if operating in a rate-exempt rural area), and a Central Supplier Database (CSD) summary report.
• Municipal Bid Forms (MBD): Completed MBD 4, 8, 9, and 6.1 forms are compulsory. These are standardized South African municipal procurement declarations covering tax compliance, bidding conduct, subcontracting, and preferential procurement preferences.
• Submission Protocol: Only physical, sealed envelopes marked correctly may be deposited in the designated municipal tender box before the deadline. Electronic, telegraphic, or facsimile bids are explicitly rejected. Document alterations require full signatures, not initials.

Evaluation Criteria

Quotations will be scored using an 80/20 preferential procurement model. Eighty percent of the total score is allocated to price. The remaining twenty percent is distributed across transformation goals requiring verified ownership exceeding fifty percent: twelve points for Black, Indian, and Coloured ownership; two points each for female-owned, disability-owned, youth-owned, and locality-based enterprises. Failure to submit mandatory documentation or comply with submission protocols results in immediate disqualification.