Objectives

The primary objective of this tender is to procure and deliver specialised medical storage and emergency equipment to support clinical and pharmaceutical operations at the Mfundo Arnold Lushaba Community Health Centre. The procurement aims to ensure reliable, safe, and compliant storage solutions for medicines and resuscitation equipment within consulting rooms.

Scope

This is a one-off supply contract requiring the delivery of four distinct categories of medical trolleys and carts to a single designated facility. The scope encompasses manufacturing or sourcing, quality assurance, secure packaging, transportation, and final handover at the clinic. The quotation remains valid for ninety days, and the contract is awarded on a once-off basis with no renewal provisions outlined.

Technical Requirements

All supplied items must be new, unused, SABS-approved, and possess a minimum remaining shelf life of six months upon delivery. Detailed specifications per line item are as follows:

• Morrison Medicine Trolley (4 units): Double-door cabinet measuring 1100mm x 730mm x 570mm. Includes four height-adjustable shelves, two fixed door shelves, twenty-four plastic trays (approx. 2L volume each), and four grey swivel castors with two braking mechanisms. Designed for secure medicine storage in consulting rooms.
• Mabheni Medicine Trolley (2 units): Six-drawer configuration. Main unit dimensions: 106cm height, 65.5cm width, 103cm length. Features an attached side tray and undercarriage storage basket. Intended for patient medication management.
• Stainless Steel Lockable Medicine Trolley (4 units): Grey steel construction with plastic shelf bins and a blue storage container kit. Overall dimensions: 1800mm x 900mm x 450mm. Equipped with mobile wheels and locking capability for secure medicine storage.
• Emergency Trolley (1 unit): Five-drawer crash cart designed specifically for resuscitation equipment. Must include a defibrillator shield and a CPR board.

Prices must be firm, all-inclusive (covering VAT, freight, and delivery), and submitted using official government quotation forms without retyping. Packaging must withstand rough handling and transit exposure while clearly indicating required product details.

Skills Requirements

As this is a goods supply tender, no specialised engineering or technical installation skills are mandated. Bidders must demonstrate standard commercial and logistical competencies, including:

• Proven capacity to manufacture or source compliant medical furniture meeting SABS quality standards.
• Logistical capability to deliver all items to the specified clinic location within the agreed delivery period.
• Ability to honour a twelve-month warranty covering defects in design, materials, and workmanship.
• Administrative competence to complete mandatory statutory declarations, including Central Supplier Database (CSD) registration, SARS tax compliance verification, and Broad-Based Black Economic Empowerment (B-BBEE) documentation.

Key Contractual & Evaluation Terms

80/20 Preference Point System: Evaluations allocate 80 points to price competitiveness and 20 points specifically to promote South African-owned enterprises. Full documentary proof of local ownership must be submitted to claim these points.

Prime Interest Rate Penalty: Failure to deliver within the stipulated period triggers financial penalties calculated daily at the current prime interest rate against the delayed goods' delivered value.

Anti-Collusion & Cover-Quoting Prohibition: Bidders must independently submit offers. Multiple entities linked to the same beneficial owner submitting competing quotes for this tender will be disqualified immediately, as cover-quoting constitutes fraud and corrupt practice.

Mandatory Compliance Stages: Quotations undergo strict four-stage evaluation: administrative compliance, delivery capacity, specification adherence, and price/preference scoring. Non-compliance at any stage results in immediate disqualification without progression to subsequent stages.