Objectives

The primary objective is to procure essential hygiene supplies for patient and staff use at the KwaMashu Community Health Centre. The tender also aims to promote local economic participation by awarding preference points to enterprises operating within the Ethekwini District, while ensuring transparent, compliant, and cost-effective acquisition of goods in accordance with national public procurement legislation.

Scope

• Product: One-ply toilet paper
• Quantity: 300 bales
• Delivery Destination: KwaMashu Community Health Centre
• Contract Duration: Once-off supply
• Quotation Validity: 90 days from closing date
• Key Conditions: All delivery costs must be included in the quoted price. Products must be new, unused, and possess a minimum shelf life of six months upon delivery. Expired or second-hand items are strictly prohibited. Quotations must be submitted on official government forms, placed in a sealed envelope, and deposited in the designated quotation box before the closing deadline.

Technical Requirements

• Physical Specifications: 1-ply construction, 48 rolls per bale, 100% pure virgin toilet paper, dimensions of 100 x 110 mm, supplied in bale packaging.
• Quality & Standards: Must comply with relevant South African National Standards (SANS) or South African Bureau of Standards (SABS) specifications. Bidders must explicitly confirm compliance on the official quotation form.
• Mandatory Documentation: Completed Standard Quotation Document, Official Price Page, Bidder Disclosure (SBD 4), and Preference Points Claim Form (SBD 6.1). Bidders must hold active Central Suppliers Database (CSD) registration with verified tax compliance status.
• Pricing Structure: Firm pricing only, inclusive of VAT (if applicable). Prices must remain fixed throughout the 90-day validity period.
• Evaluation Framework: Three-stage assessment: (1) Administrative and mandatory compliance, (2) Specification compliance, and (3) Price and preference points allocation using the 80/20 scoring system.

Skills Requirements

As this is a standard goods supply tender, no specialized professional certifications or technical expertise are mandated. Successful bidders must demonstrate:

• Reliable sourcing or manufacturing capacity to deliver 300 bales of virgin, 1-ply toilet paper meeting exact dimensional and quality parameters.
• Logistics and distribution capability to transport goods to the specified health facility within agreed timeframes.
• Administrative competence to navigate public sector compliance requirements, including CSD registration, tax clearance validation, and accurate completion of mandatory returnable documents.
• Quality assurance protocols to guarantee product freshness and prevent the supply of expired or substandard materials.

Notes on Procurement Terms

SBD 4 (Bidder’s Disclosure): A mandatory declaration requiring bidders to disclose any personal, familial, or business relationships with employees of the procuring institution to prevent conflicts of interest and ensure ethical procurement.

SBD 6.1 (Preference Points Claim Form): Used to claim points under the Preferential Procurement Policy Framework Act. This tender applies an 80/20 scoring system where 80 points are allocated for price competitiveness and 20 points for supporting enterprises located in the Ethekwini District.

CSD (Central Suppliers Database): The National Treasury’s unified registry for all suppliers transacting with the South African government. Active registration and verified tax compliance are compulsory for bid consideration.

GCC & SCC: General Conditions of Contract outline standard legal obligations, payment terms, warranties, penalties for delayed delivery, and dispute resolution mechanisms. Special Conditions of Contract supplement these with tender-specific rules, including strict adherence to official forms, prohibition of cover-quoting, and rejection of non-compliant offers.