Tender Summary: Development of the Harry Gwala District 2027/2032 Spatial Development Framework

Objectives

The primary objective is to develop a comprehensive Spatial Development Framework (SDF) for the Harry Gwala District Municipality, covering the strategic planning period from 2027 to 2032. This framework aims to establish a legally compliant, forward-looking spatial strategy that guides sustainable land use, infrastructure development, service delivery, and economic growth across the district.

Scope of Work

The successful bidder will be responsible for the complete development of the district’s SDF. While detailed task breakdowns are contained in the full tender documentation, the scope encompasses:

• Conducting baseline spatial analysis, demographic studies, and infrastructure assessments.
• Aligning the framework with national, provincial, and municipal development policies and legislation.
• Facilitating structured stakeholder engagement, public participation, and intergovernmental coordination.
• Identifying development nodes, infrastructure corridors, housing opportunities, and environmental conservation areas.
• Producing final planning reports, geospatial maps, zoning recommendations, and implementation roadmaps for municipal adoption.

Technical Requirements

Bidders must demonstrate robust technical capacity and strict adherence to municipal procurement standards. Key technical expectations include:

• Proficiency in Geographic Information Systems (GIS), remote sensing, and advanced spatial modelling.
• Expertise in integrated development planning, land use management, and regulatory compliance with the Municipal Systems Act and Spatial Planning and Land Use Management Act.
• Submission of firm pricing inclusive of all applicable taxes, with bids remaining valid for 90 days after the closing date.
• Completion and submission of mandatory returnable documents: MBD forms 1, 4, 8, and 9; a signed MBD 6.1 form for preference claims; a valid tax clearance certificate or SARS PIN; and a CSD report issued within 30 days.
• Proof of registration on both the municipal database and the Central Supplier Database.
• Verification of municipal rates accounts for the company and all directors/shareholders, confirming no arrears exceeding 90 days, supported by utility bills or valid lease/affidavit documentation where applicable.

Skills and Experience Requirements

Although specific personnel qualifications are detailed in the complete tender package, the project necessitates a multidisciplinary team with proven experience in:

• Spatial planning, urban design, and regional development framework formulation.
• Policy analysis, legislative alignment, and municipal governance structures.
• Data analytics, cartography, and geospatial technology application.
• Public participation facilitation, community consultation, and stakeholder negotiation.
• Project management with a demonstrated track record in delivering similar municipal SDF projects within South Africa.

Evaluation Criteria and Preference Points

Bids undergo a two-stage evaluation: functionality assessment followed by price and specific goals. An 80/20 preference point scoring system applies:

• Price: 80 points
• Specific Goals: 20 points, awarded as follows:
  • Enterprise located within the Harry Gwala Region: 8 points
  • Enterprise located beyond Harry Gwala but within KwaZulu-Natal Province: 6 points
  • Black-owned enterprise (≥51% black ownership): 12 points

Preference claims require verification via CIPC documents, CSD reports, and ID copies.

Key Terms and Clarifications

Spatial Development Framework (SDF): A statutory planning instrument that provides a long-term vision for the physical, economic, and social development of a municipality. It integrates land use, infrastructure, housing, and environmental considerations into a cohesive spatial strategy to guide investment and service delivery.

MBD Forms: Standardised Municipal Bid Documents used in South African public procurement. MBD 1 captures bidder information, MBD 4 addresses financial qualification, MBD 8 covers preferential procurement, and MBD 9 confirms compliance with labour legislation. MBD 6.1 is specifically utilised to claim preference points under the Broad-Based Black Economic Empowerment (B-BBEE) framework.