Objectives

The primary objective of this tender is to appoint a service provider responsible for handling advertisement services, including vacancy notices, tender advertisements, and other articles in print media, for a period of 36 months. The service aims to ensure consistent and effective promotion of the Harry Gwala Development Agency's (HGDA) activities and vacancies through various media channels.

Scope

The scope of work includes:

• Advertising in national, provincial (KZN), and regional newspapers (Ixopo, uMzimkhulu, Kokstad, Bulwer, Creighton, Underberg).
• Advertising in magazines, journals, and articles.
• Providing cost analysis for advertisement placements.
• Assisting with short-notice advertisement requirements.
• Creating and designing advertisements with appropriate formatting (headings, sub-headings, borders, etc.).
• Liaising with HGDA to maintain ethical standards and brand continuity.
• Arranging placement of advertisements/articles in agreed media outlets upon request.
• Providing translation services in English, Xhosa, Afrikaans, and Zulu.
• Transmitting final advertisement copies to media outlets.
• Preparing and submitting quotations for approval.

Technical Requirements

The technical requirements include:

• Assessment and interpretation of advertisement briefs.
• Design, creation, and submission of advertising proposals.
• Placement of advertisements in selected media channels.
• Provision of translations in multiple languages.
• Transmission of final advertising materials to media.
• Cost analysis and quotation submission for approval.
• Adherence to brand standards and ethical practices.
• Ability to assist with short-notice advertising needs.
• Discounted media commissions shared with HGDA.

Skills Requirements

The successful service provider must demonstrate:

• Experience in advertising within the public sector.
• Proven ability to create and manage advertising campaigns across multiple media platforms.
• Strong design and creative skills to produce professional advertisements.
• Capability to provide accurate cost analysis and quotations.
• Proficiency in translation services in English, Xhosa, Afrikaans, and Zulu.
• Good liaison and communication skills to coordinate with media outlets and HGDA.
• Ability to maintain ethical standards and brand consistency.
• Flexibility to handle urgent and short-notice advertising requests.
• Knowledge of media placement procedures and compliance with media standards.