Tender Notice and Invitation to Tender
CLUSTER 12 – SARAH BAARTMAN
PATENSIE AS
PELLSRUS JSS
QHAYIYALETHU JS
SANDISULWAZI JS
GRASLAAGTE PS
WILLIAM OATES PS
Employer Tender Number: DOEEC/27/2022/2023
cidb Reference Number: 100082405
INDEPENDENT DEVELOPMENT TRUST PRETORIA INVITES TENDERS FOR THE INDEPENDENT DEVELOPMENT TRUST ON
BEHALF OF THE PROVINCIAL DEPARTMENT OF EDUCATION (DOE) HEREBY INVITES PROSPECTIVE SERVICE PROVIDERS
TO SUBMIT BIDS FOR CONSTRUCTION WORKS (PREFABRICATED 2 CLASSROOMS) ON THE PROJECTS IN THE EASTERN
CAPE PROVINCE AS LISTED ABOVE.
It is estimated that tenderers should have a cidb contractor grading of 6GB or higher.
Preferences are offered to tenderers who 6GB or Higher
Only tenderers who Bidders shall meet the following compulsory requirements before being evaluated further on functionality, price and
Preference Points
Mandatory Requirements/Documents:
•Valid copy of a Letter of Good Standing (Workman’s Compensation, COIDA) or FEM Letter of Good Standing; If a Joint Venture, then
all partners must submit their own (COIDA) Registration Certificate.
•A detailed CIPC document
•Original certified ID copies of the directors as per the CIPC not older than 3 months from the closing date.
•Fully Completed and Signed Standard Bidding Documents:
Invitation to Bid (SBD 1)
Declaration of Interest (SBD 4)
Preference Points Claim Forms (SBD 6.1)
•Signed and fully completed Original Certificate/Affidavit of Authority for Signatory
•Signed Joint Venture or consortium Agreement Between Parties showing project sharing percentage (where applicable) signed by all
parties.
•Proof of valid and active CIDB grading designation certificate (Joint Ventures Must submit valid and active consolidated CIDB grading
registration certificate)
•Fully completed Signed Form of Offer and Acceptance.
•Fully priced and completed Bills of Quantities.
•Reference letters must be signed and stamped by Principal Agent or Client.
•No Copies, no correctional fluids, erasable pen or a lead pencil will be used on any of the submitted forms. Only black ink must be
used to complete documents. Any mistakes must be neatly crossed out and countersigned by all relevant parties
NB: Failure to comply with any of the above-mentioned requirements will result in automatic disqualification of the bid response.
Non-Mandatory Returnable Documents:
1.B-BBEE Certificate (Original/Original Certified Copy)
2.Tax Compliance Letter with a unique pin
3.A detailed CIPC document with all the original certified (not older than 3 months) ID’s of all directors listed in CIPC.
4.For JV/Consortium partnership; must submit consolidated BBB-EE SANAS certificate.
5.Proof of Central Supplier Database (CSD) registration – CSD Number (Joint Ventures must submit CSD both JV partners)
6.Acknowledgement of Addenda to the tender document.
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Evaluation Criteria
STAGE 2– Functionality
Bidders are to obtain a minimum of 60 points of the total functionality points to be considered for the next stage
FUNCTIONALITY
Functionality areaPoints
Experience on similar scale projects35 points
Qualifications & competencies of key staff20 points
Project Specific Programme schedule and cash flow20 points
Client References25 points
Total100 Points
NB: Minimum qualifying functionality threshold is 60 points out of 100
DESCRIPTION OF FUNCTIONALITY FOR ALLOCATION OF POINTS:
1.Relevant Experience on Similar Construction Projects (35 points):
Points are allocated for relevant experience on similar construction projects completed in the past 10 years. The similarity references to
project of similar kind, complexity and value in terms of the CIDB categorization. In support tenderers are to complete the “Project
Experience” returnable schedule.
2.Qualifications and Key Personnel (20 points)
Points are allocated for educational qualifications of allocated key personnel for the project under consideration. For each key
personnel allocated to the project, the bidders shall submit for following: Curriculum Vitae together with certified proof of qualifications
(as per returnable schedule B 3.1 and B 3.2)
A.Highest qualifications (8 points)
B.Competence of Key Personnel (Subtotal 12 Points)
3.Project Schedule (20 points):
Points are awarded for project duration undertaking as per returnable activity schedule B1.2. This represents only key project
deliverables and runs from the assumed start date indicated, for purposes of uniformity and ease of comparison. Failure to populate
returnable schedule B1.2 in full will result in zero points awarded (NB: Bidders reminded that penalty clause is applicable in the event
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that bidders offer unrealistically short duration just to score higher points) The shortest realistic project duration will receive 20 points,
with comparative duration awarded points in line with the formula below:
PrSc = 20 X (Dm/D)
Where:
PrSC = No. of points scored for project schedule
Dm= lowest acceptable comparative project duration in Days
D= Comparative project duration in Days of tender under consideration
B1.2 Project Shedule
A
Project Start Date02-May-22
B1.2 (a) Site preparation
Item No.Description of activityStart DateFinish DateNo. of Calendar days
BCD
1Site clearance, leveling and preparation complete
2
3
B1.2 (b) Construction of new school facility
Item No.
Description
Start Date
Finish Date
No. of Calender days
Bulk Earthworks
E
F
G
1
2
3
4
5
6
7
8
9
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10
11
12
13
B1.2 (c) Finishing
Item No.Description of activityStart DateFinish DateNo. of Calendar days
HIJ
22
Commissioning of Services; water, sewer, electricity and HAND OVER
B1.2 (d) Summary: Project Duration
Project Start Date
Project Finish / Hand Over Date (P)
Total Number of Calendar Days (I - A)
AIK
02-May-22
4.Client References (25 points)
Points are allocated for performance on previous projects executed in terms of the respective completed “Client Reference Scorecards”
(see returnable schedules) for the projects listed on the abovementioned “Relevant Project Experience” returnable schedule and attach
thereto copies of relevant completion certificates (appointment letter, practical completion or works completion or final completion or an
original certified letter from the client confirming completion of such a project).
Evaluation points will be awarded in terms of the following table:
Description/performanceVery poor
(1)Poor (2)Fair (3)Good (4)Excellent(5)
Quality of Office administration
Quality of site management
Competence of foreman
Co-operation during contract
Quality of workmanship
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Quality of materials
Project management
Rectification of condemned work
Tidiness of site
1.1STAGE 2 –
Table 1: Specific goals for the tender and points claimed are indicated per the table below.
(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be
indicated as such.
Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)
The specific goals allocated points in terms of this tenderNumber of points
allocated (90/10
system)
(To be completed by the organ of state)
Number of points
allocated (80/20
system)
(To be completed by the organ of state)Number of points claimed
(90/10
system)
(To be completed by the tenderer)Number of points claimed (80/20
system)
(To be completed by the tenderer)
Women 100% Ownership36
Youth 100% Ownership36
People with Disabilities 100% Ownership24
Black Male 100% Ownership24
Source Documents to be submitted with the Bid
*CIPC Document(Company Registration Document will be required for verification (CIPC DOC))
*Woman(Originally Certified ID Document)
*Youth(Originally Certified ID Document)
*People with Disability(Letter from the Dr. Confirming the Disability)
*Black Ownership(Originally Certified ID Document)
1.2Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals
with the tender, will be interpreted to mean that preference points for specific goals are not claimed.
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For enquiries, please contact:
PROVINCECONTACT PERSON FOR ENQUIRIES
CONTACT NUMBERS
EMAIL ADDRESSES
Eastern Cape
Technical Queries
Mathongo Hesewu
043 711 6000
[email protected]
SCM
Queries
Nomnikelo Dyasi
043 711 6000
[email protected]
DEPOSIT/RETURN OF BID DOCUMENTS:
•Telegraphic, telephonic, telex, facsimile, electronic and/or late bids will not be accepted
•Requirements for sealing, addressing, delivery, opening and assessment of bids are stated in the Bid Data document
•All bids must be submitted on the official forms – (not to be re-typed)
•Bids will not be opened in public
BID DOCUMENTS MAY BE POSTEDTO:ORDEPOSITED IN THE BID BOX AT:
N/AINDEPENDENT DEVELOPMENT TRUST,
PALM SQUARE BUSINESS PARK, SILVERWOOD HOUSE,
BONZA BAY ROAD, BEACON BAY, EAST LONDON
are eligible to submit tenders.
Bid Documents which must be completed and submitted are available for download on IDT website: www.idt.org.za/businessopportunities/current tender bulletin, iTender, tenders or National Treasury eTender on: www.treasury.gov.za from 3 February 2023. All
documents must be downloaded and printed by the bidders from the abovementioned sites.
Queries relating to the issues of these documents may be addressed to:
Mathongo Hesewu
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Tel No. 043 711 6000
E-mail.
[email protected]
A compulsory clarification meeting with representitives of the Employer will take place at A COMPULSORY VIRTUAL BRIEFING
SESSION WILL BE HELD ON THE 10TH FEBRUARY 2023 @ 10h00. Link: Click here to join the meeting Meeting ID: 373 742 402
307 Passcode: tqgr4N on 13 February 2023 starting at 10h00.
The closing time for receipt of Tenders is 11h00 on Friday, March 3, 2023.
Late Tenders will not be accepted.
Tenders may only be submitted on the tender documentation that is issued.
Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.
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