Objectives

The primary objective is to appoint a qualified, legally compliant, and financially sound service provider to deliver integrated design, construction, and project management services for the Ga Phaudi Satellite Office in Phaudi Village, Limpopo Province.

Scope of Work

• Develop a preliminary design report incorporating geotechnical studies, topographic surveys, and site layout planning.
• Prepare and submit architectural building plans for approval by the Molemole Municipal Building Inspector.
• Construct an approximately 150m² facility featuring two offices, a reception, kitchen, waiting area, mini boardroom, indoor and outdoor ablution facilities, and external change rooms.
• Execute all finishing works including tiling, electrical installations, plumbing, painting, and perimeter wall fencing.
• Provide a detailed, priced Bill of Quantities, construction drawings, and working plans.
• Manage the project and provide full-time site supervision throughout the construction phase.
• Submit a close-out report, as-built drawings, and a valid Electrical Certificate of Compliance (COC).

Technical Requirements

• Mandatory registration on the National Central Supplier Database (CSD) with a verified compliance report issued between advertisement and closing dates.
• Construction Industry Development Board (CIDB) contractor grading of 3GB or higher. Joint ventures must submit a consolidated grading certificate.
• Valid National Home Builders Registration Council (NHBRC) certificate.
• Current SARS Tax Compliance PIN and proof that municipal rates/taxes are not overdue by more than three months.
• COIDA good-standing letter covering civil/building operations.
• All pricing must be fixed, inclusive of materials, labour, equipment, overheads, profit, and general risks, excluding VAT, and quoted exclusively in South African Rand.
• Compliance with the Standard Conditions of Contract for Construction Works (Second Edition, 2015) and COLTO standardized measurement and payment specifications.
• Bids must be submitted as a single, complete original package. Late, faxed, emailed, or incomplete submissions will be automatically rejected.

Skills and Personnel Requirements

The successful bidder must deploy qualified management and supervisory personnel meeting strict qualification and experience thresholds:

• Chief Architect/Project Manager: Minimum 15 years' experience, NQF Level 7 or higher in Architectural Studies, SACAP registration, and SACPCMP Professional Construction Project Manager certification.
• Draughtsman: Minimum 10 years' experience, NQF Level 6 or higher, SACAP registration, and SAID professional membership.
• Site Agent: Minimum 10 years' experience, NQF Level 6 in Civil Engineering, NQF Level 5 in Managing Labour-Intensive Civil Projects, and ECSA technician registration.
• Site Foremen: Minimum 8 years' experience, NQF Level 5 in Civil Engineering, and EPWP Labour-Intensive NQF Level 5 certification.
• OHS Officer: Minimum 5 years' experience and an NQF Level 10 Occupational Health and Safety certificate.
• Valid professional indemnity insurance cover for the engineering/design component.

Key Terms and Unusual Requirements

• 80/20 Preference Point System: Bid evaluation allocates 80 points to price competitiveness and 20 points to designated socioeconomic goals, including local community residency, women ownership (≥51%), youth ownership (18–34 years, ≥51%), and disability inclusion. Points are prorated for ownership below the threshold.
• Labour-Intensive (LI) Construction: Specific bill items are designated for manual labor methods over mechanization. Supervisors must hold specialized EPWP LI certifications, and the exact minimum labour content will be determined post-award.
• Functionality Threshold: Bidders must achieve a minimum of 80% on the technical/functionality score sheet before financial evaluation proceeds. Incomplete returnable schedules or missing compliance certificates result in automatic disqualification.
• CSD & Defaulters Vetting: All bids undergo rigorous verification against the Central Supplier Database and the Register of Bid Defaulters to ensure legal eligibility and absence of prior contract breaches.