Tender Summary: FSDSD REQ 372/2026/2027

Objectives

The primary objective is to appoint a qualified and accredited construction contractor to execute general building repairs and maintenance works at the Matete Matches Secure Care Centre in the Free State. The appointment aims to ensure compliant, cost-effective, and timely delivery of maintenance services while adhering to national preferential procurement regulations and provincial treasury guidelines.

Scope

The contractor will be responsible for all general building repair and maintenance activities as detailed in the attached Bill of Quantities. The scope encompasses the supply of materials, labour, equipment, site supervision, and warranty support. All works must be delivered to the specified facility in Maokeng, Kronstad. Any deviations, additions, or extra works require prior written approval via a formal variation order. The Department’s project manager will conduct all inspections and verify compliance against the Bill of Quantities. Payments will be processed within thirty days of invoice submission upon successful verification.

Technical Requirements

• Valid CIDB grading of 2GB or higher.
• Active Logis supplier number at the time of quotation submission.
• Tax compliance verified through a Central Supplier Database (CSD) report or Tax Clearance Certificate.
• Complete submission of all prescribed Standard Bidding Documents (SBD 1, 3.1, 4, and 6.1).
• Valid B-BBEE verification certificate or sworn affidavit.
• Proof of company residence (valid lease agreement, municipal accounts, or stamped clearance certificate not older than three months) to claim locality preference points.
• Documentation confirming a project manager holds a civil engineering-related qualification relevant to the scope of work.
• Three reference letters for completed building maintenance projects within the past five years, with a combined minimum value of R500,000.00, issued on official letterheads and signed by an SCM authority.
• Proof of working capital or surety from a National Credit Regulator (NCR)-registered provider, not older than six months, with a minimum value of R100,000.00.
• Firm, VAT-inclusive pricing valid for ninety days, covering all delivery and incidental costs.
• Mandatory attendance at a scheduled pre-bid briefing session.
• Provision of performance security within thirty days of contract award.
• Warranty coverage of twelve months post-acceptance or eighteen months post-shipment, whichever occurs first.

Skills Requirements

• Demonstrated practical expertise in general building repairs and maintenance, validated through recent, verifiable project references.
• Competent project management capability, specifically a qualified project manager with civil engineering credentials aligned with the works.
• Financial stability to sustain ongoing operations, evidenced by the required capital or surety documentation.
• Proficiency in navigating public sector procurement frameworks, including compliance with CIDB standards, tax regulations, and provincial treasury systems.
• Ability to manage site inspections, adhere to strict variation order protocols, and deliver works within agreed timelines without unauthorized scope expansion.

Explanation of Key Terms

• Logis Number: A provincial treasury registration system used to track, validate, and manage service providers; contractors must maintain an active status before submitting quotations.
• CIDB Grading 2GB: A Construction Industry Development Board classification denoting a contractor’s financial and technical capacity to execute general building projects up to a defined monetary threshold.
• 80/20 Preference Point System: A South African procurement scoring model allocating eighty points to price competitiveness and twenty points to socio-economic goals (B-BBEE status, youth/women ownership, disability, and local residency).
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) required post-award to secure contractor performance and compensate the department for non-compliance.
• Variation Orders: Formal written approvals required before any changes to the original scope of work can be executed or compensated, ensuring strict budgetary control and preventing unauthorised cost overruns.