Objectives

The primary objective is to appoint a qualified service provider to manage the day-to-day operations of the Krantzfontein Landfill Site for a period of 36 months. Following the closure of the Shayamoya Landfill Site, all waste disposal activities have been consolidated here. The appointed provider must ensure efficient site operations, full compliance with the operational license issued by the Department of Economic Development, Tourism, and Environmental Affairs (DEDTEA), and adherence to national waste management regulations. Additional aims include establishing a revenue-generating recycling facility, maintaining accurate waste tracking through national databases, and ensuring strict occupational health and safety standards.

Scope of Work

The successful bidder will be responsible for comprehensive landfill management and maintenance, including but not limited to:

• Overseeing daily site operations, including calibration, refuse unloading supervision, and separation of recyclables.
• Ensuring waste is deposited only in designated operating cells and compacted appropriately.
• Constructing temporary side roads and applying final cover layers over completed landfill areas.
• Conducting annual environmental audits and submitting reports to the municipality and DEDTEA.
• Reporting all incidents to the Community Services Department and removing foreign objects from the site.
• Issuing and replacing laminated identity cards and PPE (jackets, dust masks) for up to 50 staff members annually.
• Managing multiple recyclers for different material streams and updating the Operations and Maintenance Manual biannually.
• Constructing gravel internal roads and providing backup machinery to prevent operational downtime.

Key deliverables include a detailed landfill site management plan, an operational and maintenance plan, a fully functional recycling facility, and the execution of a Service Level Agreement and formal contract.

Technical Requirements

Bidders must demonstrate proven capability and compliance across several technical domains:

• Company Experience: Evidence of successfully managing landfill sites for municipalities or government departments. Projects must have a minimum value of R5,000,000, supported by signed appointment letters/orders and positive reference letters.
• Machinery & Plant: Ownership or valid lease agreements for four (4) 20-ton excavators, one (1) TLB, one (1) 10-ton tipper truck, and one (1) D6 dozer. Original logbooks for all equipment are mandatory. Bidders must also arrange alternative machinery in case of breakdowns.
• Regulatory Compliance: Strict adherence to the National Environmental Management: Waste Act, DEDTEA license conditions, and the Occupational Health and Safety Act.
• Documentation: Submission of all mandatory Municipal Bid Documents (MBD forms), SARS Tax Clearance PIN/Certificate, Central Supplier Database (CSD) registration, proof of municipal rates clearance for both the company and its directors, B-BBEE verification, and preference points claim forms.

Skills Requirements

The project team must include two critical full-time specialists with verified credentials:

• Full-Time Environmentalist: Must hold an NQF Level 7 qualification in Environmental Science, Management, or Natural Science. Must be registered with the Environmental Assessment Practitioners Association of South Africa (EAPASA) and possess at least five years of post-registration experience in relevant landfill or waste management projects.
• Full-Time Site Agent/Manager: Must hold an NQF Level 7 qualification in Civil Engineering and be registered as a Professional Engineer with the Engineering Council of South Africa (ECSA). Requires a minimum of five years of post-registration experience in similar infrastructure or waste management projects.

Certified copies of qualifications and professional registration proofs must be submitted to qualify for functionality points.

Explanation of Unusual or Complicated Terms

• EAPASA & ECSA: Statutory and professional regulatory bodies in South Africa that certify and monitor the competence of environmental assessment practitioners and professional engineers, respectively. Registration ensures the individuals meet national competency standards.
• SAWIC (South African Waste Information Centre): A national electronic platform mandated for tracking, reporting, and auditing waste generation, handling, and disposal data to ensure transparency and regulatory compliance.
• 80/20 Preferential Point System: A procurement evaluation framework where 80 points are awarded based on competitive pricing, and 20 points are allocated for specific socio-economic goals (primarily business ownership by black persons/women and geographic location within KwaZulu-Natal).