Objectives

The primary objective of this tender is to procure office space accommodation for the Ombud Council for a period of five (5) years, starting from 01 October 2026. The office space must be fully furnished, serviced, and meet specific spatial, accessibility, and technical requirements to support the Council’s operations and ensure accessibility for persons with disabilities.

Scope

The scope of work includes:

• Provision of rented, fully furnished, and serviced office space between 150 and 250 m², located in the Northern Johannesburg region (Waterfall, Woodmead, Sunninghill, Sandton, Bryanston, Fourways, Midrand or surrounding suburbs).
• Occupation of the premises from 01 October 2026 to 01 December 2026, with a lease period of five years, including potential renewal.
• Provision of tenant installation allowances, design, project planning, and completion of fit-out prior to occupation.
• Ensuring the premises meet legal, safety, accessibility, and operational standards, including parking, security, fire safety, water, electricity, and connectivity.
• Inclusion of added-value features such as meeting rooms, signage, outdoor amenities, green building certification, and natural lighting.

Technical Requirements

The technical specifications cover various aspects, including:

• Location & Accessibility: Building must be accessible via public transport, secure, and compliant with disability access laws (SANS 10400-S: 2011).
• Office Space & Layout: Space must accommodate senior management, organizational heads, support staff, boardrooms, and support areas, with specified sizes and configurations.
• Parking & Facilities: Minimum parking bays for staff and visitors, including disabled parking, with specified dimensions and safety features.
• Ablution & Amenities: Fully functional ablution facilities for all genders and persons with disabilities, with specified standards.
• Office & Meeting Rooms: Fully furnished private offices, open-plan areas, a boardroom (16 seats), a smaller meeting room (6 seats), storage, and reception services.
• Utilities & Infrastructure: Reliable electrical supply with backup generators and UPS, water backup, high-speed internet (50-100 Mbps download, 20-100 Mbps upload), Wi-Fi, and IT support services.
• Security & Fire Safety: 24-hour security, access control, alarm systems, fire detection, and suppression systems, compliant with safety standards.
• Lighting & Ventilation: Adequate interior lighting per standards, natural lighting, and proper ventilation.
• Environmental & Accessibility Standards: Building must be environmentally sustainable (preferably Green Star-rated) and fully accessible to persons with disabilities.

Skills & Compliance Requirements

• Bidder Capabilities: Demonstrate experience in providing office accommodation services, including tenant fit-out, project management, and facilities management.
• Legal & Regulatory Compliance: Bidders must be registered on the Central Supplier Database (CSD), comply with the Occupational Health and Safety Act, National Building Regulations, SANS standards, and municipal by-laws.
• Documentation & Certification: Submission of relevant certificates such as building insurance, fire safety, structural stability, lift compliance (if applicable), and proof of property grading (SAPOA or equivalent).
• Financial & Administrative: All prices must be firm, inclusive of VAT, and cover all operational and maintenance costs. Bidders must provide detailed pricing schedules and demonstrate financial stability.
• Preference & BBBEE: Bidders are encouraged to claim points for BBBEE status, black ownership, and women ownership, supported by valid certificates or sworn affidavits.
• Additional Skills: Ability to provide ongoing maintenance, security, cleaning, IT support, and compliance with all applicable standards and legislation.

Summary

This tender seeks a capable and compliant service provider to deliver a fully furnished, accessible, secure, and environmentally sustainable office space in the Gauteng region, with comprehensive facilities and support services, for a five-year lease period, ensuring operational readiness prior to occupation.