Objectives

The primary objective is to secure a compliant and qualified contractor to repair four air conditioning units at the Mpophomeni SAPS facility. The procurement seeks to restore essential climate control infrastructure while complying with national public procurement regulations, prioritizing cost-effectiveness, socio-economic transformation, and fair distribution of municipal contracts across eligible service providers.

Scope

The scope covers the complete diagnostic assessment, repair, and recommissioning of four (4) AC units. This includes sourcing and installing replacement components, safe handling of refrigerants, system testing, and verification of operational efficiency. All labor, materials, equipment, and compliance documentation necessary to return the units to full working order are included.

Technical Requirements

• CIDB Contractor Grading: Tenderers must hold a minimum CIDB Grading of 1ME. (The Construction Industry Development Board grading system assesses a contractor's financial capacity and project experience; 1ME indicates a medium-scale enterprise eligible for projects within a defined monetary threshold.)
• Central Supplier Database (CSD) Registration: Mandatory national registration to verify supplier legitimacy, tax compliance, and banking details.
• Preferential Procurement Scoring: An 80/20 pricing and preference model applies per the PPPFA Regulations 2022. (80% of evaluation points are allocated to price competitiveness, while 20% are reserved for designated groups such as black-owned, women-owned, or historically disadvantaged enterprises.)
• PA:16 Compliance: Bidders must demonstrate alignment with specific socio-economic goals outlined in the PA:16 preferential procurement form to qualify for additional points.
• Contract Distribution Restriction: Entities awarded two or more similar contracts by the National Department of Public Works within the preceding six months are disqualified to prevent market concentration.
• Submission Protocols: Tenders must be submitted using official departmental documentation. Late submissions and emailed bids are strictly non-compliant.

Skills Requirements

• HVAC Qualification: All deployed technicians and artisans must possess verified academic or vocational qualifications and documented experience in Heating, Ventilation, and Air Conditioning systems.
• Trade Test & Accreditation: Valid trade test certificates and relevant industry accreditations must be provided. Submission of these credentials is a mandatory condition for contract appointment.
• SAQCC Gas Certification: At least one employed technician must hold a current SAQCC Gas Certificate (or certified copy of the SAQCC Gas Card) specifically for air conditioning and refrigeration work. (The South African Qualifications Authority for Cooling Contractors certifies that personnel are legally authorized to handle pressurized refrigerants safely, in accordance with environmental protection and occupational health standards.)