Objectives

The primary objective of this tender is to procure and manage shredders for a period of 36 months, ensuring the provision of heavy-duty, commercial-grade shredding equipment capable of securely destroying sensitive documents and media in compliance with relevant standards and legislation.

Scope

The scope includes the supply, installation, and management of high-capacity shredders suitable for processing various media types, including paper, staples, paperclips, credit/smart cards, and optical media (CDs/DVDs). The equipment must meet specified technical standards, adhere to security and safety regulations, and operate continuously without interruption for extended periods. The contract also covers maintenance, servicing, and compliance with applicable laws and standards over the 36-month period.

Technical Requirements

• Shredder Type: Cross-cut/confetti-cut (strip-cut mechanisms are strictly prohibited).
• Destruction Classification: Certified compliance with DIN 66399 Level P-4 or higher.
• Particle Size: Maximum particle surface area of 160 mm² (e.g., 4mm x 40mm).
• Throughput Capacity: 18-22 sheets of 70g/m² or 14-16 sheets of 80g/m² paper per pass.
• Duty Cycle: Continuous operation for at least 45 minutes without cool-down.
• Waste Bin Capacity: Minimum 53 Litres for shredder 1; 132-142 Litres for shredder 2.
• Throat Width: Minimum 230mm for shredder 1; 405mm for shredder 2.
• Media Versatility: Capable of processing paper, staples, paperclips, credit cards, and optical media.
• Operational Features: Automated lubrication system for cross-cut cylinders, standby power management, noise levels under 70 dB, and eco-friendly controls.
• Security Standards: Certified to DIN 66399 Level P-4.

Skills and Skills Requirements

• Technical Expertise: Suppliers must demonstrate proven experience in supplying and maintaining commercial shredding and document destruction equipment, with references over the past 3 years.
• Compliance Knowledge: Ability to meet security standards, including DIN 66399 Level P-4, and adherence to POPIA and other relevant legislation.
• Service and Maintenance Skills: Capability to provide ongoing maintenance, servicing, and technical support for the shredders throughout the contract period.
• Certification and Documentation: Submission of valid dealer/reseller certificates, manufacturer datasheets, and compliance proof for mandatory specifications.
• Project Management: Ability to manage installation, operational training, and ongoing support efficiently.