Objectives

The primary objective of this tender is to procure and manage the supply of heavy-duty, commercial-grade shredders for a period of 36 months. The aim is to ensure secure destruction of sensitive data and documents, complying with relevant security and data protection standards, including POPIA. The service includes provision, installation, maintenance, and management of shredders that meet specified technical and security standards.

Scope

The scope encompasses the supply, installation, and ongoing management of two types of industrial shredders with specified technical features:

• Shredder 1: Cross-cut / Confetti-cut, with a throughput capacity of 18-22 sheets, particle size not exceeding 4mm x 40mm, and continuous duty operation.
• Shredder 2: Larger capacity, with a throughput of 28-32 sheets, particle size not exceeding 4mm x 30mm, and features for continuous operation and automatic lubrication.

The equipment must be suitable for shredding paper, staples, paperclips, credit cards, and optical media, and must adhere to security standards DIN 66399 Level P-4 or higher. The management includes regular servicing, maintenance, and compliance with applicable security and safety standards over the contract period.

Technical Requirements

The technical specifications for the shredders include:

Shredder 1

• Destruction classification: Cross-cut / Confetti-cut (strip-cut mechanisms are prohibited)
• Weight: 22 kg
• Security Standard: DIN 66399 Level P-4
• Particle size: Max 4mm x 40mm
• Throughput: 18-22 sheets of 70g/m2 or 14-16 sheets of 80g/m2 paper
• Duty cycle: Continuous for at least 45 minutes
• Waste bin capacity: Minimum 53 Litres
• Throat width: Minimum 230mm
• Media versatility: Capable of shredding paper, staples, paperclips, credit cards, and optical media

Shredder 2

• Dimensions: H 95.3 x W 63.6 x D 50.9 cm
• Weight: Minimum 74.8 kg
• Shred type: Cross-cut / Confetti-cut (strip-cut mechanisms are non-compliant)
• Security Standard: DIN 66399 Level P-4
• Particle size: Max 4mm x 30mm (120mm2)
• Sheet capacity: 28-32 sheets of 70g/m2 or 26-28 sheets of 80g/m2
• Throat width: Minimum 405mm
• Duty cycle: 24-hour continuous operation
• Waste capacity: 132-142 Litres
• Media versatility: Capable of shredding paper, staples, paperclips, credit cards, and optical media
• Additional features: Automatic lubrication system, standby power management, noise levels under 70 dB

Skills Requirements

The successful bidder must demonstrate:

• Proven experience in supplying and maintaining industrial shredders or similar document destruction equipment, supported by references from the past 3 years.
• Compliance with all technical specifications and security standards as specified.
• Ability to provide ongoing maintenance, servicing, and technical support throughout the contract period.
• Authorized dealer or OEM certification for the supplied shredders.
• Adherence to occupational health and safety standards and relevant legislation.
• Capability to manage logistics, installation, and operational training for municipal staff.