Summary of Tender: Q11/2026-2027 – Provision of Training on Working at Heights

1. Objectives

The primary objective of this tender is to appoint a qualified and accredited service provider to deliver a comprehensive "Working at Heights" training programme for Cederberg Municipality. The training aims to equip learners with the necessary knowledge and skills to work safely at heights, covering hazard identification, safety equipment usage, and emergency procedures. The ultimate goal is to produce competent, trained learners who can apply these skills within the municipality's operational context.

2. Scope of Services

The successful bidder will be responsible for the full delivery of the training programme, which includes:

• Training Delivery: Facilitating the "Working at Heights" programme (SAQA ID 15034) for two groups of 20 learners each, with a duration of approximately 5 days per group.
• Assessment and Certification: Conducting both formative and summative assessments, and providing successful learners with laminated certificates and Statements of Results (SOR). Registration of learners on the National Learner Record Database (NLRD) is required where applicable.
• Reporting: Submitting comprehensive monthly reports on learner progress and attendance registers to the municipality.
• Training Materials and Equipment: Providing all necessary course materials (e.g., learner guides, pens, paper) and training equipment (e.g., laptop, projector) for the facilitation.
• Customisation: The training must be customisable to align with the core functions of the municipality and accommodate learners at different levels, using adult learning principles.

3. Technical Requirements

Bidders must comply with the following technical specifications:

• Accreditation: Must provide proof of accreditation/registration with a relevant Quality Assurance Body/Institution/SETA or the Quality Council for Trades and Occupations (QCTO).
• Facilitation: Must be able to facilitate training at municipal venues and speak at least two of the official languages of the Western Cape.
• Training Content: The programme must cover specific learning outcomes, including hazards associated with working in confined areas, safety equipment usage, health and safety requirements, and emergency action plans.
• Pricing: The quoted price must be a fixed cost per learner, inclusive of all training costs, materials, and certification. Payment will be based on actual attendance.

4. Skills and Experience Requirements

Bidders are evaluated on their functionality and must meet the following criteria to be considered:

• Company & Facilitator Experience: A detailed exposition of relevant experience is required. A minimum of 1-3 years' experience scores 5 points, while 4 or more years' experience scores 10 points.
• Accreditation: Proof of accreditation with a relevant SETA or professional body is required, scoring a maximum of 10 points.
• Reference Letters: Bidders must provide reference letters for similar services rendered. 3-5 reference letters are required, with more points awarded for services rendered to organisations within the Western Cape.

Note: Bidders must achieve a minimum functionality score of 20 out of 35 points to be evaluated further on price and preference points.

5. Evaluation and Award Criteria

The tender will be evaluated using the 80/20 preference points system, in line with the Preferential Procurement Policy Framework Act (PPPFA) and its 2022 Regulations. The evaluation will be based on:

• Price (80 points): The lowest acceptable tender will score the maximum points.
• Specific Goals (20 points): Points are allocated for B-BBEE status level contribution (maximum 10 points) and locality of the supplier (maximum 10 points). Preference is given to suppliers located within the Cederberg Municipality, then the West Coast District, then the Western Cape.

6. Important Conditions

• CSD Registration: Compulsory registration on the Central Supplier Database (CSD) is required for award.
• Tax Compliance: A valid Tax Compliance Status (TCS) or CSD number is mandatory.
• Documentation: All official forms (MBD 1, 4, 6.1, 7.1, 8, 9, etc.) must be completed, signed, and submitted. Failure to do so will render the bid non-responsive.
• Validity: Quotations must remain valid for at least 60 days from the closing date.
• Municipal Arrears: Bidders with municipal rates and taxes or service charges in arrears for more than 3 months may be disqualified.