Summary of Tender: Q16/2026-2027

Objectives

Cederberg Municipality seeks to appoint a qualified service provider to deliver basic computer training to its municipal officials. The primary objective is to equip learners with foundational computer skills, enabling them to operate a personal computer, communicate via electronic data, and work with spreadsheets and financial reports. The training must result in trained and competent learners, with certification provided upon successful completion.

Scope of Services

The selected service provider will be responsible for the full delivery of the training programme, including:

• Facilitating training for 12 learners on the unit standard "Apply basic computer technology" (SAQA ID 113836).
• Conducting formative and summative assessments.
• Providing all necessary course materials, including learner guides, pens, and paper.
• Arranging for the collection of Portfolios of Evidence (POEs) from the Municipality.
• Managing assessment, moderation, verification, and certification processes.
• Issuing laminated certificates and Statements of Results (SOR) to competent learners.
• Registering learners on the National Learner Record Database (NLRD) where applicable.
• Submitting comprehensive monthly reports on learner progress and attendance registers.
• Assisting the municipality with coordination and monitoring of the training programme.

Technical Requirements

The service provider must adhere to the following technical specifications:

• Accreditation: Must be accredited with a relevant Quality Assurance Body, SETA, or the Quality Council for Trades and Occupations (QCTO).
• Language: Must be able to facilitate in English and speak at least two of the official languages of the Western Cape.
• Training Delivery: Training must be delivered at the premises of Cederberg Municipality, over a duration of approximately 3 days.
• Learner Support: Must accommodate learners at different skill levels, using adult learning principles and learner-centred facilitation methods.
• Customisation: The training should be open to customisation to align with the core functions of the municipality.
• Reporting: Must provide monthly reports per learner and attendance registers.

Skills and Experience Requirements

Bidders must demonstrate their capability through the following criteria, which will be evaluated for functionality (minimum score of 20 out of 35 points required):

• Company & Facilitator Experience: A detailed exposition of relevant experience. A minimum of 1-3 years' experience is required (5 points), with 4 or more years earning more points (10 points).
• Accreditation: Proof of accreditation with a relevant SETA or professional body (10 points).
• References: Submission of 3-5 reference letters for similar services rendered (10 points).
• Local Experience: Preference is given for similar services rendered to organisations within the Western Cape, with 5 reference letters (8 points) or 3 reference letters (2 points).

Important Terms and Conditions

• Evaluation: Bids will be evaluated using the 80/20 preference points system, with 80 points for price and 20 points for specific goals (B-BBEE status and locality).
• Functionality: Bidders must achieve a minimum functionality score of 20 out of 35 to be considered further.
• Pricing: Prices must be quoted in South African Rand, inclusive of VAT, and remain valid for 60 days. The pricing schedule requires a total price for the training of 12 learners.
• Compliance: Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant. Municipal rates and taxes must not be in arrears.
• Documentation: All official forms (MBD 1, 4, 6.1, 7.1, 8, 9) must be completed, signed, and submitted with the quotation.

Explanation of Unusual Terms

• 80/20 Preference Points System: This is a scoring system mandated by South African procurement law. 80% of the score is based on the price offered, and 20% is based on achieving specific goals, such as B-BBEE status level and locality of the supplier.
• Functionality Scoring: Before price is considered, bids are assessed on their ability to perform the work. This is based on criteria like experience and accreditation. A bidder must score a minimum number of points to be considered "responsive" and move to the price evaluation stage.
• Central Supplier Database (CSD): A national e-commerce portal for South African government procurement. All suppliers wishing to do business with the state must be registered on this database.
• B-BBEE Status Level: A score indicating a company's level of compliance with the Broad-Based Black Economic Empowerment Act. A higher level (closer to 1) results in more preference points.