Tender Summary: Repair Fresh Air Supply Units

Employer: Department of Health, Kwa-Zulu Natal (Pietermaritzburg)
Tender Number: RE-ADVERT-ZNQ/HOH/0090/26-27
CIDB Reference Number: 100120659

Objectives

The primary objective of this tender is to appoint a qualified contractor to undertake the repair of Fresh Air Supply Units. These units are critical components of the HVAC (Heating, Ventilation, and Air Conditioning) systems, responsible for bringing in and conditioning outdoor air for ventilation within a facility. The repairs are essential to ensure the continued operational efficiency, safety, and compliance of the air handling infrastructure.

Scope of Work

• Repair Services: The successful bidder will be responsible for the full scope of repairs to the Fresh Air Supply Units at the specified location. This includes diagnosis, part replacement, and ensuring the units are restored to full working order.
• Site Location: The work is to be performed at the Regional Laundry, Cato Manor, located on Bellair Road, Durban.
• Compulsory Site Meeting: A compulsory clarification meeting with the employer's representatives is scheduled. This meeting is a mandatory prerequisite for tender submission, as it allows bidders to fully understand the physical conditions of the units and the scope of work required.
• Compliance: All work must be performed in accordance with the tender documentation and any applicable regulations.

Technical Requirements

• Contractor Grading: Tenderers must hold a valid cidb (Construction Industry Development Board) contractor grading of 1ME or higher. This specific grading indicates the contractor is registered for Mechanical Engineering works, with a maximum value of work capability in the R1 million to R2 million range. This ensures the contractor has the necessary technical capability and financial standing for the project size.
• Documentation: Tenders must be submitted exclusively on the official tender documentation provided. No emailed or late submissions will be accepted.
• Sealing and Delivery: All requirements regarding the sealing, addressing, delivery, and opening of tenders are detailed within the tender data.

Skills and Experience Requirements

• Mechanical Engineering Expertise: The required cidb grading of 1ME mandates that the lead entity have demonstrable expertise in the field of mechanical engineering. The contractor must be proficient in repairing air handling and ventilation units, including knowledge of fans, filters, dampers, and associated mechanical components.
• Project Management: The contractor must be capable of managing the project efficiently, from the compulsory site meeting through to the final repair and handover, ensuring compliance with the employer's timelines and specifications.

Important Dates and Process

• Document Availability: Tender documents become available from the KZN Health website on 21 August 2026 after 16h00.
• Compulsory Site Meeting: Scheduled for 31 August 2026 at 11h00. Attendance is mandatory.
• Tender Deadline: The final closing time for submission is 11h00 on Thursday, 10 September 2026.
• Submissions: Tenderers must submit their bids in a sealed envelope, properly addressed as per the instructions in the tender data. Late or emailed tenders will be disqualified.

Clarification of Specific Terms

• Fresh Air Supply Units: These are the components of a building's ventilation system that draw in air from the outside, filter it, and either heat or cool it before distributing it indoors. Repairs would involve fixing mechanical or electrical faults that prevent the unit from delivering the required air quality and volume.
• cidb Grading 1ME: This is a standard grading system used in South Africa. The number '1' refers to the financial value of projects the contractor is allowed to undertake, and 'ME' stands for Mechanical Engineering, confirming the contractor's specialized skills and track record in that discipline.