Objectives

The primary objective of this tender is to procure, supply, and install a replacement walk-in freezer unit at Prince Mshiyeni Memorial Hospital. The project aims to restore reliable cold storage capacity for medical, pharmaceutical, and operational supplies while ensuring minimal disruption to hospital activities.

Scope of Work

The successful contractor will be responsible for the end-to-end execution of the replacement project, including:

• Dismantling and safe disposal of the existing walk-in freezer unit.
• Supply of a new commercial-grade walk-in freezer compliant with healthcare facility standards.
• Structural preparation, insulation verification, and site readiness checks.
• Mechanical and electrical installation, piping, refrigerant charging, and control system integration.
• Testing, commissioning, performance validation, and staff handover/training.
• Compliance with all health, safety, and environmental regulations applicable to medical infrastructure.

Technical Requirements

• Contractor must hold a minimum Construction Industry Development Board (CIDB) grading of 1ME or higher.
• Only contractors registered under the M.E (Mechanical Engineering) CIDB category are invited to participate.
• Tenders must be submitted exclusively on the official tender documentation issued by the employer; emailed or late submissions will be automatically disqualified.
• All equipment and installation materials must meet relevant South African National Standards (SANS) for commercial refrigeration and healthcare environments.
• Strict adherence to the sealing, addressing, delivery, opening, and assessment protocols specified in the tender package is mandatory.

Skills and Experience Requirements

• Proven experience in mechanical engineering and commercial refrigeration system installations.
• Capability to manage projects aligned with CIDB 1ME financial and technical thresholds.
• Competency in HVAC/refrigeration system design, installation, leak testing, and commissioning.
• Ability to coordinate with hospital facilities management to schedule works outside critical operational hours.
• Familiarity with public sector procurement compliance, quality assurance, and warranty support frameworks.

Policy and Preference Framework

This procurement aligns with national preferential procurement policies. Full preference points are allocated to South African-owned enterprises in accordance with the Reconstruction and Development Programme (RDP) goals. The evaluation process prioritizes local economic transformation and historically disadvantaged business participation while maintaining strict technical and financial compliance.

Explanation of Key Terms

CIDB 1ME Grading: A South African contractor classification that certifies a company’s financial capacity, technical competence, and experience to execute mechanical engineering projects up to a defined monetary limit. It ensures the contractor can safely deliver medium-scale refrigeration and HVAC works.

M.E CIDB Category: Stands for Mechanical Engineering. This registration category covers contractors specializing in refrigeration, air conditioning, plumbing, gas fitting, and related mechanical systems essential for healthcare and commercial facilities.

RDP Goal / Preference Points: A South African public procurement mechanism that awards maximum scoring points to locally owned, historically disadvantaged enterprises. It is designed to advance economic inclusion, support small and medium-sized businesses, and promote equitable market access without compromising service delivery standards.