Objectives

The primary objective of this tender is to appoint a qualified Travel Agency to provide travel management services for the Overberg District Municipality. The appointment is intended to cover the period ending 30 June 2029, ensuring efficient handling of travel arrangements for the municipality's staff and officials.

Scope

The scope of the tender includes:

• Provision of comprehensive travel management services for the municipality.
• Handling of bookings, ticketing, and travel documentation.
• Coordination of travel itineraries and accommodation arrangements.
• Adherence to municipal policies and relevant regulations.
• Provision of support and consultation services related to travel.

Technical Requirements

The technical requirements for the tender include:

• Submission of a valid Tax Compliance status PIN issued by SARS.
• Use of prescribed official tender documents for submission.
• Payment of a non-refundable fee of R458.00 via electronic transfer, referencing the company name and tender number.
• Sealed tender submissions endorsed with “T46-2025” and delivered to the specified municipal tender box before the deadline.
• Compliance with the municipality’s Municipal Supply Chain Management Policy and relevant regulations.
• Acceptance that tenders may be rejected at the municipality’s discretion, regardless of price or other criteria.

Skills Requirements

While specific skills are not explicitly detailed in the tender, the successful bidder should demonstrate:

• Proven experience in travel agency services and travel management.
• Knowledge of local and international travel arrangements and regulations.
• Ability to provide efficient, reliable, and compliant travel solutions.
• Capacity to handle administrative and logistical aspects of travel planning.
• Understanding of municipal policies and legal requirements, including POPIA compliance.