– Travel Management

WCNCB 24/02/2026

See details below or the tender documentation

Tender Closed on: 2026-03-10 11:00

Western Cape Nature Conservation Board

Travel agency, tour operator, reservation service and related activities

Western Cape

Western Cape Nature Conservation Board

Western Cape Nature Conservation Board Tenders

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- Travel Management

WCNCB 24/02/2026

How do I register as a supplier?

If you would like to do business with CapeNature, you will need to register on the Central Supplier Database (CSD). The process is explained here.

What documents do I need to register on the CSD?

  • Company registration with the Companies and Intellectual Property Commission (CIPC)
  • Proof of banking details
  • Department of Labour documents (Workmen’s Compensation, Unemployment Insurance Fund)
  • South African Revenue Service (SARS) documents (VAT, PAYE, income tax registration)
  • SARS tax clearance certificate
  • Broad-based black economic empowerment (B-BBEE) rating certificate, including a preference points claim form (WCBD 6.1)
  • Declaration of interests (WCBD 4)
  • Read our CSD FAQs

Following registration on the CSD, potential service providers must also register on the Western Cape Supplier Evidence Bank. CapeNature maintains a dual registration process that requires its suppliers to register on both the CSD and the Western Cape Supplier Evidence Bank (provincial database) for procurement via the eProcurement System (ePS), also known as the Integrated Procurement Solution (IPS).


Tender Summary

Objectives

The primary objective of this tender is to procure travel and accommodation management services for CapeNature over a period of three years (36 months). The aim is to establish a cost-effective, efficient, and compliant travel management system that supports the organization's mandate, ensuring optimal arrangements for official travel, accommodation, ground transportation, and related services.

Scope

The scope encompasses end-to-end travel management services, including:

  • Negotiation of rates with accommodation establishments, airlines, car rental, and shuttle services
  • Booking and reservations for domestic and international travel
  • Provision of travel and accommodation options aligned with government policies and regulations
  • Management of cancellations, no-shows, and amendments to travel arrangements
  • Ground transportation arrangements, including car rentals, shuttles, and public transport
  • Travel expense management, including claims, reimbursements, advances, and reporting
  • Compliance with relevant policies, regulations, and legislations such as National Treasury regulations and POPIA

Technical Requirements

The technical requirements include:

  • Provision of a comprehensive travel management platform or system capable of handling bookings, amendments, cancellations, and reporting
  • Demonstrated experience in managing travel for government or similar organizations
  • Ability to negotiate corporate rates and discounts with service providers
  • Provision of qualified travel consultants and account managers with relevant experience and certifications
  • Implementation of cost containment strategies aligned with National Treasury instructions
  • Adherence to minimum functionality score of 70% in evaluation criteria
  • Compliance with all applicable legal and regulatory frameworks, including POPIA and SARS regulations

Skills Requirements

The skills and expertise required from the service provider include:

  • Proven experience in travel management, especially within government or public sector entities
  • Qualified travel consultants with relevant tertiary qualifications and experience (minimum 2 years)
  • Account managers with at least 5 years’ experience in travel management and relevant certifications
  • Ability to develop and implement effective travel methodologies and cost-saving strategies
  • Strong negotiation skills to secure competitive rates and discounts
  • Capability to provide comprehensive reporting, account management, and customer support
  • Knowledge of applicable policies, legislations, and regulations governing official travel and procurement
  • Technical proficiency in travel booking systems and related software
This summary is AI generated. Download the tender documents for all the information.

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