Objectives

The primary objective is to appoint a credible, financially stable, and technically competent service provider to deliver the upgrading of the Mogwadi District Land Title Office (DLTC) facility. The successful bidder must be registered on the national Central Supplier Database and demonstrate proven capability in building construction, architectural design, and project management under Molemole Local Municipality.

Scope of Work

• Conduct preliminary design, geotechnical studies, topographic surveys, and site layout planning.
• Prepare and submit building plans for municipal approval, along with detailed Bills of Quantities and construction/working drawings.
• Construct approximately 473m² of office space, including fitted kitchens, dual ablution facilities, flooring, electrical and mechanical installations, plumbing, painting, and external paving.
• Provide full-time project management and site supervision throughout the construction phase.
• Submit a completion/close-out report and final as-built drawings upon project handover.

Technical Requirements

• Mandatory registration on the Central Supplier Database (CSD).
• Minimum Contractor Improvement Board (CIDB) grading of 2GB.
• Valid National Home Builders Registration Council (NHBRC) certificate.
• Certified Letter of Good Standing from the Department of Employment and Labour (COIDA) covering building activities.
• All municipal rates, taxes, and service charges must be current (not in arrears beyond three months prior to closing).
• Complete submission of all returnable schedules, statutory declarations, pricing documents, and signed forms. Partial or unsigned submissions will result in automatic disqualification.
• Bids must be submitted as a single envelope; alternative bids are not accepted.
• Arithmetical pricing errors will be corrected by the municipality per standard protocol; refusal to accept corrections leads to rejection.

Skills and Personnel Requirements

Bidders must propose five key personnel with verifiable qualifications and direct employment history:

• Chief Architect/Project Manager: NQF Level 7+ in Architectural Studies, SACAP and SACPCMP registered, minimum 15 years' experience in government/private building design.
• Draughtsman: NQF Level 6+ in Architectural Studies, SACAP and SAID registered, minimum 10 years' experience.
• Site Agent: ECSA technician registered, NQF Level 6+ in Civil Engineering, NQF Level 5 certificate for managing Labour-Intensive Civil Projects, minimum 7 years' experience.
• Site Foreman: NQF Level 5+ in Civil Engineering, EPWP Labour-Intensive certified, minimum 5 years' experience.
• OHS Officer: NQF Level 5+ in Occupational Health and Safety, minimum 5 years' experience in construction projects.

Additionally, the bidding entity must provide three appointment letters and completion certificates for directly executed building construction projects (subcontracted work does not count).

Key Procurement Terms and Clarifications

80/20 Preference Point System: Evaluations allocate 80 points to price competitiveness and 20 points to specific socio-economic goals (local residency, women/youth/disability ownership). Documentary proof is required to claim preference points; failure to attach proof forfeits points but does not disqualify the bid.

Functionality Threshold: Bidders must achieve a minimum of 80% of the total technical/functionality score to qualify for financial evaluation. Scores below this threshold result in immediate disqualification.

CIDB 2GB Grading: A South African contractor classification indicating eligibility for building contracts valued up to R10 million.

NHBRC Certification: Mandatory registration ensuring compliance with national building quality and consumer protection standards.

COIDA: Compensation for Occupational Injuries and Diseases Act compliance, legally required for all construction contractors to cover workplace injuries.

EPWP LI: Expanded Public Works Programme Labour-Intensive methodology, requiring contractors to prioritise community job creation through manual construction processes.

All bids remain valid for acceptance for 90 days following the closing date. The municipality reserves the right to cancel the tender, reject any or all bids, or award the contract without incurring liability.