Tender Summary

Objectives

The primary objective is to procure a reliable, compliant supplier for a single delivery of essential hygiene products to support clinical and administrative operations at Prince Mshiyeni Memorial Hospital.

Scope

The procurement encompasses the supply and delivery of 120,000 units of toilet paper rolls. The contract is structured as a once-off transaction requiring direct delivery to the hospital's designated stores area. All quoted prices must be firm, inclusive of applicable taxes, and fully cover transportation and handling costs to the final destination.

Technical Requirements

• Product Specifications: Each roll must contain exactly 500 sheets, be 1-ply soft grade, white in colour, and manufactured from 100% pure virgin toilet paper.
• Packaging: Goods must be supplied in standardized packets containing 48 rolls each.
• Quality & Standards: All items must comply with relevant South African National Standards (SANS/SABS) and be certified accordingly.
• Condition & Shelf Life: Products must be brand new, unused, and retain a minimum validity period of six months upon delivery.
• Regulatory Documentation: Bidders must provide proof of SABS/SANS compliance and a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising wholesale or distribution activities.
• Sample Verification: High-scoring bidders may be formally requested to submit physical samples for independent quality assessment.

Skills & Experience Requirements

• Proven Healthcare Delivery Experience: Suppliers must demonstrate at least one prior successful delivery of comparable goods to a public or private health facility, substantiated by an official order confirmation and delivery note.
• Administrative & Financial Standing: Active Central Supplier Database (CSD) registration, valid tax clearance status, and up-to-date CIPC company documentation are mandatory.
• Performance Integrity: Companies with documented histories of unjustified delivery failures, defaults, or non-compliance will be automatically disqualified.
• Regulatory & Procedural Compliance: Complete submission of all statutory returnable documents, including B-BBEE certificates/affidavits, Standard Bidding Document (SBD) forms, and General Conditions of Contract acknowledgments, is strictly enforced.

Unusual or Complicated Terms

• SAHPRA Licensing Mandate: While toilet paper is a general consumer item, the tender requires a SAHPRA licence typically associated with medical devices and pharmaceuticals. This ensures stringent regulatory oversight for all hygiene-related consumables entering public healthcare environments.
• 80/20 Preferential Scoring System: Evaluation allocates 80 points to price competitiveness and 20 points to socio-economic transformation goals. Full preference points are reserved for youth-owned enterprises, requiring verifiable documentation such as CIPC certificates, B-BBEE proof, identity documents, and local business operation confirmation.
• Rigid Submission Protocols: Quotation forms cannot be retyped or digitally altered; original printed forms with wet signatures are required. Late arrivals, unsealed envelopes, or missing quotation identifiers result in immediate rejection. Samples must never be enclosed within quotation packages.
• Delay Penalties & Default Consequences: Late deliveries trigger daily financial deductions calculated at the prevailing prime interest rate. Repeated breaches, fraudulent declarations, or cover-quoting practices may lead to contract termination and a potential ten-year exclusion from all public sector procurement.