Tender Summary: 2-Seater Couch & Office Chairs

Objectives

The primary objective is to procure durable, high-quality office furniture to equip medical consultation rooms at the KwaMashu Community Health Centre under the KwaZulu-Natal Department of Health. The procurement seeks to achieve value for money while complying with national preferential procurement legislation that prioritises local economic development and enterprise promotion.

Scope

This is a once-off supply contract for the delivery of specified furniture items to the designated health facility. The scope encompasses the supply, transport, and handover of:

• One (1) two-seater couch
• Sixteen (16) high-back swivel chairs

All associated costs, including freight, handling, and delivery to the prescribed site, must be fully incorporated into the quoted unit prices. The contract does not include ongoing maintenance, repair services, or long-term leasing arrangements beyond the statutory warranty period.

Technical Requirements

• 2-Seater Couch: Must be dark grey in colour and upholstered with genuine leather.
• High-Back Swivel Chair: Must feature a high-back design and be upholstered with genuine leather.
• Quality & Standards: All items must be brand new, unused, and free from defects in design, materials, or workmanship. Products must comply with applicable South African National Standards (SANS/SABS) where relevant. Second-hand, refurbished, or expired goods are strictly prohibited.
• Documentation & Samples: Picture samples of the proposed items must be submitted for evaluation. Bidders must complete all mandatory returnable forms, including SBD4 (Disclosure of Interest) and SBD6.1 (Preference Points Claim).
• Warranty: A minimum twelve (12) month warranty from delivery and acceptance, or eighteen (18) months from shipment, whichever concludes earlier, covering manufacturing and material defects.
• Delivery: Goods must be delivered within the timeframe stipulated by the purchaser. Delivery costs must be included in the quoted price.

Skills Requirements

As this is a standard goods supply tender, no specialised trade or professional qualifications are mandated. However, bidders must demonstrate:

• Administrative competence to accurately complete and sign all official quotation and compliance forms.
• Logistical capability to manage inventory, coordinate transport, and meet strict delivery deadlines.
• Financial stability to fulfil contractual obligations and provide performance security if required.
• Familiarity with public sector procurement compliance, including Central Supplier Database (CSD) verification and SARS tax clearance validation.

Notable Terms & Conditions

Preferential Procurement (80/20 System): Evaluation uses an 80-point price criterion and a 20-point specific goal criterion. The twenty points are allocated exclusively to enterprises physically located within the Ethekwini District to promote regional economic participation. Bidders must attach proof of location to claim these points.

Anti-Collusion & Cover-Quoting: The department employs verification mechanisms to detect cover-quoting (multiple companies bidding for the same entity). Engaging in collusive practices or submitting overlapping bids results in immediate disqualification and potential reporting to the Competition Commission.

Performance Security & Penalties: Successful bidders may be required to furnish performance security within thirty days of award. Late delivery incurs daily penalties calculated at the current prime interest rate. Persistent default, fraudulent declarations, or failure to meet specifications may result in contract termination and a restriction from public sector contracts for up to ten years.