Objectives

The primary objective of this tender is to establish a 3-year maintenance contract for HVAC and refrigeration systems at Richards Bay Mortuary. The contract aims to ensure the proper functioning, preventative maintenance, and repair of HVAC and refrigeration equipment to maintain health standards and operational efficiency.

Scope

The scope includes:

• Implementation of preventative maintenance for air-conditioning and refrigeration systems at the specified facilities.
• Responding to unplanned plant breakdowns and repairs (corrective maintenance).
• Provision of maintenance services over a period of 36 months, with possible extension up to 42 months.
• Site inspections, reporting, and adherence to safety and regulatory standards.
• Coordination meetings and record-keeping of maintenance activities.

Technical Requirements

The technical scope involves:

• Maintenance of HVAC central systems, split-type air conditioners, and refrigeration units (cold & freezer rooms, mortuary cabinets).
• Provision of qualified, registered technicians with relevant certifications (SAQCC Cat B, trade test certificates).
• Compliance with applicable codes and standards, including SANS, ISO, and Occupational Safety regulations.
• Use of new, compliant equipment and materials; adherence to OEM specifications and warranties.
• Provision of detailed maintenance schedules, safety files, and reports.
• Response to breakdowns within specified timeframes, with detailed reporting and quotations for repairs.

Skills Requirements

The successful bidder must demonstrate:

• Experience of at least 1 year in HVAC and refrigeration maintenance.
• Certification of Trade Test for technicians and SAQCC Cat B registration.
• Qualified personnel with knowledge of HVAC & refrigeration systems, electrical controls, and safety standards.
• Capability to operate Building Management Systems (BMS) if installed.
• Provision of proof of qualifications, experience, and relevant registrations (e.g., SAQCC, CIPC).
• Ability to produce detailed reports, maintenance schedules, and comply with safety and health regulations.

Summary

The tender seeks a qualified, experienced service provider capable of delivering comprehensive HVAC and refrigeration maintenance, ensuring system reliability, safety compliance, and effective response to operational issues over a three-year period.