Objectives

The primary objective of this tender is to establish a 3-year maintenance contract for HVAC systems at Zululand District Mortuaries, including service, repairs, and associated refrigeration systems. The contract aims to ensure reliable operation, preventative maintenance, and prompt repair services to maintain the integrity and functionality of the HVAC and refrigeration infrastructure over the specified period.

Scope

The scope encompasses:

• Implementation of preventative maintenance for air-conditioning and refrigeration systems at specified facilities (Vryheid, Pongola, Nongoma Mortuaries).
• Reactive maintenance and unplanned plant breakdown repairs.
• Provision of skilled, registered technicians for installation, maintenance, and repairs.
• Adherence to site-specific regulations, safety standards, and statutory codes.
• Coordination of scheduled maintenance, emergency call-outs, and reporting.
• Provision of necessary scaffolding, equipment, and accommodation as required.
• Compliance with contractual, safety, and quality standards throughout the contract duration.

Technical Requirements

The technical scope includes:

• Maintenance of HVAC systems including split units, ventilation extract equipment, and refrigeration units in mortuary facilities.
• Scheduled servicing as per specified frequencies (bi-annual, quarterly, annual).
• Testing, inspection, and commissioning of repaired or replaced equipment, with certification.
• Provision of OEM warranties and adherence to relevant standards (SANS, ASHRAE, ISO).
• Use of new, compliant, and certified materials and spare parts.
• Proper record-keeping of maintenance activities and system status.
• Prompt response to breakdowns with a maximum response time of 1 hour for call-outs.
• Implementation of safety protocols, scaffolding, and site access regulations.

Skills Requirements

The tender specifies that:

• Technicians must be Trade Tested and registered with SAQCC Category B for refrigeration and HVAC work.
• Staff must possess relevant qualifications, certificates, and proof of experience (minimum 2 years in HVAC/Refrigeration installation and maintenance).
• Personnel must have valid fall arrest certificates for working at heights.
• Contractors must provide qualified, competent, and experienced personnel capable of performing scheduled maintenance, emergency repairs, and system testing.
• Subcontractors for OEM-specific work must be approved and certified accordingly.