Objectives

The primary objective of this tender is to appoint a qualified service provider to prepare, edit, produce, and design the City of Ekurhuleni's 2024/25 Annual Report. Additionally, the service provider will assist in creating investment collateral to promote the City as an investment destination, including conceptualizing, content development, and reproduction of investment materials.

Scope

• Annual Report Preparation and Production:
  • Editing, proofreading, and formatting of approximately 1080 pages including financial statements.
  • Design options, layout, and final print-ready files in high resolution PDF format.
  • Interaction with City departments for inputs and timely submission by September 2025.
• Graphic Design and Printing:
  • Designing the annual report with multiple options, incorporating City branding.
  • Producing print-ready files, including binding and finishing.
• Investment Collateral Development:
  • Reconceptualization, content provision, editing, and reproduction of investment materials such as brochures and booklets.
  • Designing and producing materials like A4 investment books and A5 brochures, including layout, proofing, and final reproduction.
• Additional Services:
  • Providing multiple design options, ensuring consistency with City branding.
  • Meeting strict deadlines for delivery and approval processes.

Technical Requirements

General

• Bid submissions must be sealed, endorsed with the quotation number, and submitted to Bid Box Number Sixteen at the Central Procurement Office, NO. 5 Junction Rd, Driehoek, by 22 September 2025 at 10:00.
• All bid documents must be completed, signed, and submitted as a complete set, including forms A to I, declarations, and proof of compliance.
• Bidder must demonstrate compliance with legislative requirements, tax clearance, and registration on the Central Supplier Database (CSD).

Specific Technical Requirements

• Experience & Resources: Proven track record in report writing, editing, graphic design, and printing of large documents or annual reports.
• Staffing: Qualified project manager (Master’s degree or higher) with 5-8 years’ experience; graphic designer with at least 5 years’ experience; CVs and qualifications must be provided.
• Design & Production: Ability to provide multiple design options, ensure consistency with City branding, and deliver print-ready files within specified deadlines.
• Reproduction & Finishing: Capable of producing high-quality printed materials, including binding, varnishing, and finishing as specified.
• Investment Material: Ability to conceptualize, develop content, and produce collateral such as brochures, booklets, and promotional materials in specified formats and sizes.
• Costing & Pricing: Submit firm prices for all services, including editing, design, printing, reproduction, and reproduction-ready files, with total costs inclusive of VAT.

Additional Technical Considerations

• Adherence to City branding guidelines and specifications for layout, colors, and design.
• Ability to meet tight deadlines, including draft submissions within specified days and final delivery by September 2025.
• Provision of samples, proofing, and final high-resolution files suitable for printing and digital publishing.
• Compliance with all relevant legislative and procurement regulations, including B-BBEE and tax compliance.