Objectives

The primary objective of this tender is to appoint qualified service providers to prepare, edit, design, and produce the City of Ekurhuleni's 2025/2026 Annual Report. This includes editing and proofreading the content, designing the layout, and producing printed copies with specified finishes, ensuring timely delivery and adherence to quality standards.

Scope

The scope encompasses:

• Development of the Annual Report, including writing, editing, proofreading, and formatting.
• Design options and layout development, including interaction with City departments for inputs.
• Production of print-ready files, including high-resolution PDFs and digital formats.
• Printing, binding, and finishing of the report, including options with special varnish effects and multiple copies.
• Adherence to deadlines: final submission by 31 August 2026, with specific milestones for drafts and proofs.
• Provision of supporting documents such as municipal accounts, CVs, financial proof, and references.

Technical Requirements

The technical requirements include:

• Editing and proofreading of approximately 1080 pages, including financial statements.
• Design of three (3) layout options, with the ability to request modifications.
• Final layout and design to be print-ready, with high-resolution PDF files.
• Printing of 60 copies of the report, full colour, with spot varnish on the cover, sewn and perfect bound.
• Additional option with 3D varnish on the cover and specific finishing details.
• Meeting strict deadlines: draft within 4 days, proofs within 2 days, and final delivery by 31 August 2026.
• Compliance with specified paper weights, binding, and finishing specifications.

Skills Requirements

The successful service provider must demonstrate:

• Qualified project management personnel with a master’s degree or higher in Planning, Economics, Research, Policy Development, or related fields, with 5-8 years of relevant experience.
• Experienced graphic designers with a bachelor’s degree or higher in Graphic Design or Fine Art, with at least 5 years of experience in visual communications and layout design.
• Proven ability to handle large-scale document editing, proofreading, and layout design.
• Capability to produce high-quality printing and binding, including special finishes like spot varnish and 3D varnish.
• Ability to meet tight deadlines and coordinate with multiple stakeholders within the City of Ekurhuleni.
• Demonstrated experience in producing annual reports or similar large-format publications for municipal or governmental clients.