Objectives

The primary objective is to appoint a qualified service provider to ensure the continuous, safe, and hygienic operation of municipal swimming pools by supplying liquid chlorine gas, delivering and off-loading cylinders directly to facilities, and collecting empty cylinders on an as-needed basis.

Scope of Work

• Supply liquid chlorine gas in approximately 70kg and 925kg steel cylinders.
• Deliver, off-load, and collect empty cylinders at 37 swimming pools within the municipality.
• Provide services on an as-and-when-required basis, with estimated annual consumption of roughly 24 large (925kg) and 200 small (70kg) cylinders (quantities are indicative, not guaranteed).
• Contract duration extends until 30 June 2027 or until a formal tender is concluded, capped at R750,000 inclusive of VAT.
• Include comprehensive technical training for municipal operational staff on safe handling and system maintenance at no additional cost.

Technical Requirements

• Cylinder Specifications: 70kg cylinders must be 1050mm tall with a 325mm base diameter and vehicle securing brackets; 925kg cylinders must be 2135mm long, 77mm in diameter, designed for horizontal transport, and capable of a 16kg/hour draw-off rate without freezing.
• Chemical Purity: Chlorine content must be at least 99.5% v/v Cl2, manufactured under a Sanas-accredited ISO 9001:2015 Quality Management System.
• Safety & Compliance: Full adherence to the Occupational Health and Safety Act (Act 85 of 1993) and major hazard installation regulations. Cylinders remain supplier property and require ongoing maintenance, testing, and spare part replacement.
• Emergency Response: Provision of a 24-hour emergency support service for gas leaks within municipal boundaries, supported by a written emergency control plan, annual safety drills, and coordination with local fire and health authorities.
• Financial & Operational Proof: Demonstration of access to at least R100,000 in credit or funds, plus one verifiable reference letter confirming prior experience in supplying liquid chlorine or similar hazardous chemicals.

Skills & Personnel Requirements

• Demonstrable logistical capacity to manage irregular deliveries across multiple municipal sites simultaneously.
• Qualified key personnel with proven experience in hazardous chemical handling, transportation, and safe off-loading operations.
• Ability to deliver mandatory technical training to up to 120 municipal employees, covering safe handling of compressed corrosive gases, routine maintenance, troubleshooting, leak monitoring, and emergency response protocols.

Notes on Unusual or Complicated Terms

• As-and-When Basis: Deliveries are not scheduled on fixed dates but triggered by real-time pool demand, requiring flexible logistics, rapid response capabilities, and inventory management tailored to fluctuating usage patterns.
• Specific Goals Preference Points: The procurement uses an 80/20 evaluation model (80 points for price, 20 for socio-economic goals). The 20 points are awarded for enterprises that are at least 50% owned by women, youth, persons with disabilities, or registered within the municipality’s jurisdiction.
• Hazardous Chemical Logistics: Chlorine gas is a highly toxic, corrosive substance. The tender mandates strict regulatory compliance, specialized pressure-rated cylinders, certified manufacturing standards, and dedicated emergency response planning due to the severe safety risks involved in storage, transport, and public facility usage.