Objectives

The primary objective of this tender is to procure and deliver essential laboratory and medical consumables to support clinical and administrative operations at the designated provincial health facility. The procurement process aims to secure cost-effective, compliant supplies while adhering to national public finance and preferential procurement legislation, with a specific focus on economic transformation goals.

Scope

The scope covers the complete supply and delivery of two distinct item categories to Old Boys Model School in Pietermaritzburg. The requirement includes one unit of 10-litre Medical Grade Acetone and thirty boxes of 10mm round Magenta adhesive stickers. The supplier is responsible for transporting all goods to the specified location, bearing all associated logistics, insurance, and handling costs. The quotation remains valid for ninety days, and any awarded contract will operate under standard provincial health department supply chain frameworks.

Technical Requirements

• Acetone: Must be certified Medical Grade, presented as a clear liquid, and packaged in 10-litre containers.
• Stickers: Must be 10mm round, magenta-coloured, manufactured from adhesive paper, and supplied in boxed quantities.
• Quality & Shelf Life: All items must be brand new, unused, and possess a minimum remaining validity of six months upon delivery. Expired or second-hand goods are strictly prohibited.
• Standards Compliance: Supplies must conform to applicable South African National Standards (SANS/SABS) where relevant.
• Pricing & Delivery: Quotes must reflect firm, all-inclusive pricing covering VAT (if applicable), delivery, and incidental services. Delivery periods must be clearly stated.
• Documentation: Bidders must submit official returnable forms, including Central Supplier Database (CSD) verification, company registration certificates, and completed preference claim documentation.

Skills Requirements

No specialised technical, engineering, or professional skills are mandated for this quotation. The procurement relies on standard commercial and logistical capabilities. Suppliers must demonstrate proven experience in medical/lab consumable distribution, robust inventory management, reliable transport networks, and strict adherence to public sector supply chain compliance. Financial stability and the ability to execute timely deliveries without subcontracting disruptions are essential operational prerequisites.

Notable Terms & Conditions

Preferential Procurement (80/20 System): Evaluation uses an eighty-point price allocation and twenty points exclusively reserved for enterprises at least one hundred percent owned by Black African women. Claiming these points requires verifiable proof via CIPC ownership certificates or CSD database records. Fraudulent claims result in immediate disqualification.

Administrative Compliance: The tender employs a three-stage evaluation process. Stage One mandates strict submission of all prescribed forms (SBD 4, SBD 6.1, GCC, SCC, CSD reports). Missing or incomplete documentation leads to automatic disqualification before technical or price evaluation.

Contractual Obligations: Successful bidders must furnish performance security within thirty days of award notification. A twelve-month warranty covers defects in materials or workmanship. Delayed deliveries incur daily penalties calculated at the prevailing prime interest rate. The purchaser retains rights to terminate for default, insolvency, fraudulent practices, or force majeure events.