Objectives

The primary objective of this tender is to renew the annual software licence for AD Audit Plus, enabling continuous auditing, monitoring, and compliance reporting for changes within the municipality’s Active Directory and Windows Server environments for the current financial year.

Scope of Work

The procurement covers the renewal of software licences for three core infrastructure components:

• Auditing and monitoring software for two (2) Active Directory Domain Controllers
• Auditing and monitoring software for one (1) Windows File Server
• Auditing and monitoring software for two (2) Windows Member Servers

The scope is strictly limited to licence renewal and does not include new implementation, hardware procurement, or third-party consulting services.

Technical Requirements

Bidders must supply software that fully complies with the following minimum feature sets. Compliance must be indicated as Yes/No per feature, supported by formal proof (line-item quotation with product make, SKU/model number, and specifications):

• Active Directory Auditing: Logon activity monitoring; comprehensive change auditing for users, groups, computers, OUs, and GPOs; administrator and helpdesk technician activity tracking; scheduled and email-preconfigured reports; threshold-based email alerts; compliance-specific and account lockout analysis reports; full attribute change tracking (new/old values); permission change audits; DNS server auditing; schema, contacts, and configuration auditing; and native support for MS SQL databases.
• Windows File Server Auditing: Tracking of file creation, modification, and deletion; monitoring of access permissions; and auditing of folder/file permission changes and folder audit permission modifications.
• Windows Member Server Auditing: Monitoring of local user logon/logoff events, security logs, and system events.

Skills & Experience Requirements

While the tender focuses on software licensing rather than professional services, bidders must demonstrate proven technical competence in Microsoft Windows Server ecosystems, Active Directory administration, and enterprise-level auditing solutions. Suppliers should possess the capability to deliver licensed software that integrates seamlessly with existing IT infrastructure, generates automated compliance reports, supports SQL-based data storage, and meets municipal security and governance standards. Familiarity with South African public sector procurement compliance is advantageous.

Key Procurement Terms & Conditions

• 80/20 Preference Point System: A standard South African procurement scoring model where 80 points are allocated for price competitiveness and 20 points for specific socio-economic goals, primarily based on B-BBEE status levels.
• Central Supplier Database (CSD): A mandatory national registration platform required for all entities bidding with South African government entities to verify tax compliance and company registration.
• Validity & Pricing: Quotations must remain valid for ninety (90) days. The total contract value will not exceed R300,000.00 excluding VAT.
• Warranty & Payment: The licence includes a warranty period of twelve (12) months from delivery or eighteen (18) months from shipment, whichever expires first. Payment will be processed within thirty (30) days of valid invoice submission.
• Performance Security: The successful bidder may be required to furnish performance security within thirty (30) days of contract award, payable as compensation for failure to meet contractual obligations.