Tender Summary: Adult Cot Bed with Mattress

Objectives

The primary objective is to procure secure, hygienic, and patient-safe sleeping accommodations for individuals at risk of falling. The equipment must specifically protect confused, restless, and vulnerable patients by preventing accidental falls while maintaining clinical standards and ease of maintenance.

Scope

• Supply of 10 units of adult cot beds fitted with water-resistant mattresses.
• Once-off delivery contract with a strict maximum delivery period of four weeks from contract award.
• All goods must be delivered to the designated hospital facility in KwaZulu-Natal.
• Submitted quotations remain valid for 90 days.

Technical Requirements

• Frame Construction: Mild steel structure with a weld mesh mattress section and an epoxy-coated finish for durability and corrosion resistance.
• Design Configuration: Single-section cot featuring two sliding side frames capable of being dropped down for patient access and security.
• Mobility System: Four 100mm swivel castors, with two units equipped with functional braking mechanisms.
• Dimensions & Weight: Length 2000mm, width 915mm, floor-to-mattress height 685mm, overall height 1220mm. Unit weight approximately 90kg with a volume of 0.4m³.
• Matting: Integrated water-resistant mattress meeting clinical hygiene standards.
• Colour: Off-white.
• Quality & Standards: Must comply with applicable South African National Standards (SANS/SABS). All supplied items must be brand new, unused, and free from manufacturing defects. Second-hand, refurbished, or expired products are strictly prohibited.
• Warranty: Minimum twelve months from delivery acceptance or eighteen months from shipment, whichever concludes first.

Skills & Compliance Requirements

• Administrative Competence: Ability to accurately complete and submit all mandatory official quotation forms, including SBD4 (Bidder’s Disclosure of Interest) and SBD6.1 (Preference Points Claim Form).
• Regulatory Registration: Valid Central Suppliers Database (CSD) registration with successful verification, plus a current SARS tax clearance certificate.
• Financial Accuracy: Capability to provide firm, all-inclusive pricing that covers delivery, installation, and incidental services. VAT vendors must clearly separate VAT charges.
• Operational Capacity: Demonstrated ability to execute a once-off supply within four weeks without a history of public sector default.
• Technical Verification: Availability to provide colour product brochures upon request to substantiate specification compliance.

Unusual or Complicated Terms Explained

• 80/20 Preference Point System: The evaluation methodology awards 80 points based on competitive pricing and 20 points for socio-economic transformation goals. Full points are granted to enterprises that are at least 51% owned by Black people, requiring valid B-BBEE certification or a sworn affidavit.
• SBD4 Cross-Institutional Disclosure: Bidders must declare any personal, familial, or business relationships with employees across the entire provincial Department of Health, not solely the procuring hospital. Omission or misrepresentation triggers automatic disqualification for false declaration.
• Prime Interest Delay Penalty: Failure to deliver within the agreed timeframe incurs daily financial penalties calculated using the current prime interest rate applied to the value of the undelivered goods until actual delivery is completed.
• Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, subsidiary, or interconnected companies is classified as cover-quoting. This practice is treated as procurement fraud, resulting in immediate disqualification and potential ten-year exclusion from all public sector contracts.