Objectives

The primary objective of this tender is to procure services and materials for the Winnie Madikizela-Mandela Local Municipality's Environmental Awareness Campaign, specifically for the Arbor Day celebration. This includes organizing activities, providing promotional materials, catering, venue arrangements, and supply of trees and related equipment to promote environmental awareness and community participation.

Scope

The scope encompasses the following key components:

• Development and implementation of an environmental awareness campaign aligned with Arbor Day celebrations.
• Provision of promotional materials such as scarves, branded mugs, tote bags, medals, and stationery.
• Supply and delivery of indigenous trees, compost, gloves, masks, and other equipment for the event.
• Arrangement of venue, catering, and logistical support including tents, tables, chairs, PA systems, and hole-digging machinery.
• Distribution of promotional items, participation medals, and educational materials to participants.
• Compliance with local content requirements, price stability, and submission of mandatory documentation.

Technical Requirements

The technical specifications include:

• Provision of indigenous trees such as Yellowwood, Milkwood, Injoni, and Umsimbiti in specified sizes and quantities.
• Supply of organic compost, disposable gloves, masks, and branded stationery items.
• Delivery of branded reusable water bottles, tote bags, medals, and promotional items with specified logos and slogans.
• Event infrastructure including a 2-pole white tent with stage, tables, chairs, PA system, and hole-digging machinery (TLB).
• Provision of catering services, including lunch packs with specified contents.
• Adherence to environmental and safety standards, including biodegradable and eco-friendly materials.

Skills Requirements

The successful service provider must demonstrate:

• Experience in organizing large-scale environmental awareness campaigns and community events.
• Capability to supply and deliver indigenous trees, promotional materials, and event equipment as per specifications.
• Proficiency in logistics management, including transportation, setup, and event coordination.
• Ability to ensure compliance with local content and procurement regulations.
• Knowledge of environmental standards and safety protocols related to handling and distribution of trees and organic materials.
• Capacity to prepare and submit all mandatory documentation, including tax compliance, joint venture agreements, and local content declarations.