Objectives

The primary objective is to secure a reliable supplier for the timely provision of essential maintenance materials to support municipal infrastructure upkeep. The procurement aims to ensure transparent, compliant purchasing aligned with national preferential procurement policies, while promoting economic transformation through targeted scoring criteria.

Scope

The tender covers the supply and delivery of a comprehensive list of maintenance materials across multiple categories. The scope includes:

• Construction & Civil Supplies: Tile cement, steel bars, angle iron, flat bar, square tube, gutters, roofing sheets, ceiling boards, doors, and stormwater covers.
• Painting & Finishing Products: Various paints, thinners, brushes, rollers, adhesives, silicones, and cornice materials.
• Hardware & Fasteners: Nails, screws, hinges, padlocks, expansion bolts, binding wire, and door machines.
• Tools & Equipment: Grinders, drills, hammers, trowels, glass cutters, welding helmets, scaffold sets, and cutting discs.

The contract is strictly limited to the supply and delivery of goods. Installation, labor, or ongoing maintenance services are explicitly excluded.

Technical Requirements

Bidders must quote for all specified items in the exact quantities and descriptions provided. All materials must be new, undamaged, and meet standard municipal quality and safety specifications. Submission requirements include:

• A formal quotation printed on company letterhead.
• Central Supplier Database (CSD) registration summary or MAAA number.
• Fully completed Municipal Bidding Documents (MBD4, MBD6.1, MBD8, and MBD9).

All bids must be submitted physically in sealed envelopes by the closing deadline. Electronic submissions via email or fax are explicitly rejected. The municipality reserves the right to verify all declarations against official databases, and incomplete or inaccurate submissions will be deemed non-responsive.

Skills Requirements

As this is a goods-supply contract, no specialized trade qualifications or technical certifications are mandated. Suppliers must demonstrate operational capacity to source, store, and deliver diverse hardware and construction materials efficiently. Essential competencies include proficiency in municipal procurement compliance, accurate completion of standardized bidding forms, and adherence to preferential scoring calculations. Strong logistical capability to meet delivery timelines and manage varied item specifications is implicitly required.

Key Terms & Compliance Notes

• 80/20 Preferential Points System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals (primarily race and locality preferences). This aligns with South Africa’s Preferential Procurement Policy Framework Act and requires bidders to claim points accurately using verified documentation.
• MBD Documentation Suite: Standardized municipal forms govern the bid. MBD4 declares potential conflicts of interest; MBD6.1 claims preference points; MBD8 discloses past supply chain misconduct; MBD9 certifies independent bid preparation without collusive practices. Failure to submit or complete these correctly results in automatic disqualification.
• State Employee Exclusion: Per Municipal Supply Chain Regulations, any individual currently employed by the state, or any entity where directors, shareholders, or stakeholders hold state positions, is strictly ineligible to participate.
• Tax & CSD Compliance: Bidders must maintain valid Tax Compliance Status and active CSD registration. The municipality will cross-verify these credentials pre-award.