Tender Summary: New Signage Supply, Delivery, and Installation

Objectives

The primary objective is to secure a qualified service provider to supply, deliver, and install standardized signage across Harry Gwala District Municipality’s satellite offices and numerous water and wastewater treatment facilities. This initiative aims to improve facility identification, ensure regulatory compliance, and enhance workplace safety through clearly marked operational, directional, and emergency signage.

Scope

The project covers multiple municipal locations, including satellite offices (Umzimkhulu, Kokstad, Johannes Phumani Phungula, and Dr Nkosazana Dlamini Zuma) and extensive Water Treatment Works (WTW) and Wastewater Treatment Works (WWTW) such as Nokweja, Chibini, Franklin, Bulwer, Mangwaneni, Creighton, Mqatsheni, Hlanganani, Khukhulela, Nomandlovu, Ibisi, Mnqumeni, Rietvlei, Greater Summerfield, and NMZ reservoirs. The scope includes the fabrication, transportation, and installation of entrance boards, facility labels, equipment identifiers, safety warnings, directional markers, and emergency assembly point indicators. Bidders are responsible for end-to-end delivery and installation across all listed sites.

Technical Requirements

• Materials: Signs are classified as either metal or plastic. Large emergency assembly point signs (500×500 cm) and facility entrance boards (1.5×1.5 m) require metal construction. Smaller operational, safety, and directional signs (10×10 cm to 30×30 cm) are specified as plastic.
• Installation: All metal signs must be mounted using steel poles. Specifically, the 500×500 cm emergency assembly point signs require a 2-meter galvanized round pole with a 2mm thickness. Plastic signs are strictly wall-mounted. Every sign must prominently feature the Harry Gwala District Municipality logo.
• Compliance & Documentation: Bidders must submit completed Municipal Bidding Document (MBD) forms (1, 4, 6.1, 8, 9), a valid tax clearance certificate or SARS PIN, Central Supplier Database (CSD) registration, and proof of municipal rates payment or applicable affidavits/lease agreements. Quoted prices must be firm and inclusive of VAT.
• Evaluation: The tender uses an 80/20 preference point system, allocating 80 points to price and 20 points to specific socio-economic goals. The sole goal is enterprise location within the KwaZulu-Natal province.

Skills Requirements

Although not explicitly itemized, successful execution requires proven experience in commercial signage manufacturing, multi-site logistics coordination, and structural installation. Providers must demonstrate competency in fabricating durable outdoor signage, safely installing pole-mounted and wall-fixed systems, and navigating municipal procurement compliance. Strong project management capabilities are essential to handle simultaneous deliveries and installations across geographically dispersed rural and semi-rural facilities. Familiarity with occupational health and safety signage standards is also required.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A South African public procurement evaluation method where up to 80 points are awarded for the lowest compliant price, and up to 20 points are allocated for meeting designated transformation goals (in this case, proving the enterprise operates within KwaZulu-Natal).
• MBD Forms: Standardized Municipal Bidding Documents mandated for all provincial tenders. They verify bidder legitimacy, tax compliance, anti-collusion declarations, and preference point claims.