Objectives

The primary objective is to secure qualified service providers and establish long-term service frameworks to support municipal spatial development, land management, and administrative operations. The procurement strategically advances national transformation goals by integrating preferential procurement scoring into core service delivery contracts.

Scope

The tender covers five concurrent procurement opportunities closing simultaneously:

• Commercial Land Lease Development: Develop and lease a portion of a designated farm property for commercial use over a 75-year period.
• Vetting System Provision: Supply, implement, and maintain an automated vetting system for a three-year term.
• Land Surveyor Panel: Appoint a panel of registered professional land surveyors for a three-year contract period.
• Town/Technical Planner Panel: Appoint a panel of registered town or technical planners for a three-year contract period.
• Environmental Consultant Panel: Appoint a panel of registered environmental consultants for a three-year contract period.

Technical Requirements

• All bids must remain valid for ninety (90) days after the submission deadline.
• Land surveyors must provide a certified copy of their current registration certificate issued by PLATO or SAGC.
• Town and technical planners must provide a certified copy of their current registration certificate issued by SACPLAN.
• Environmental consultants must demonstrate valid professional registration in relevant environmental disciplines.
• Bidders dealing with non-ratable areas must attach official premises documentation or a formal letter of acknowledgment from the relevant traditional authority.
• Submissions must be complete, manually signed, and fully compliant with municipal specifications. Late, incomplete, unsigned, pencil-written, faxed, or emailed bids will be disqualified.

Skills Requirements

• Property Development & Lease Management: Expertise in commercial land development, long-term lease structuring, and municipal regulatory compliance.
• Systems Administration: Capability to deploy, configure, troubleshoot, and maintain a secure vetting system over a three-year lifecycle.
• Professional Surveying: Licensed land surveying competencies, including boundary demarcation, topographical mapping, and title deed preparation.
• Urban & Technical Planning: Proficiency in zoning regulations, land use management, spatial planning, and municipal approval workflows.
• Environmental Consulting: Competence in environmental impact assessments, regulatory compliance, and sustainable development advisory services.
• Preferential Procurement Compliance: Demonstrated capacity to meet the 80/20 preferential scoring framework, emphasizing historical redress and enterprise development targets.

Explanation of Unusual or Complicated Terms

• 80/20 Preferential Points: A South African public procurement evaluation model where up to 20% of the total score is allocated to preferential procurement goals (such as black ownership, women-owned, youth-owned, or disability-owned enterprises), while the remaining 80% is awarded based on price competitiveness and technical capability.
• Non-Ratable Areas: Land parcels that fall outside standard municipal rating jurisdictions, typically rural or communal lands governed by traditional leadership. Transactions involving these areas require explicit recognition or permission from the relevant traditional authority before municipal processing can proceed.
• PLATO/SAGC & SACPLAN: Mandatory professional regulatory bodies in South Africa. PLATO (Private Land Surveyors Association) and SAGC (Southern African Geomatics Council) regulate land surveyors, while SACPLAN (South African Council for Planners) regulates town and urban planners. Certification from these bodies is legally required to practice in their respective fields.