Objectives

The primary objective of this quotation is to procure a qualified service provider for the after-service repair and maintenance of air conditioning units across five (5) clinics under the St Chads Community Health Centre (CHC) in KwaZulu-Natal. The service aims to ensure functional temperature control in these facilities, thereby maintaining a suitable environment for healthcare operations.

Scope of Works

The scope includes the supply of all necessary materials, equipment, and labour to perform repairs on air conditioners at the following locations:

• Ezakheni E Clinic: Replacement of a blown internal fuse.
• Park Home (x4 units): Replacement of damaged capacitors, compressor repair/replacement, and fixing gas leaks.
• Lime Hill Clinic: Repair/replacement of non-working compressor and waste container.
• AYFS Office Park Home: Repair of gas leaks (R410A), rectification of mechanical compressor fault, and replacement of compressor capacitor.
• Counselling Room Park Home: Repair of gas leaks.
• Ekuvukeni Clinic (Reception): Repair of gas leaks (R410A), replacement of damaged insulation, and capacitor replacement.
• Ekuvukeni Clinic (Maternity): Replacement of compressor capacitor and repair of gas leaks.
• Gcinaishona Clinic (Reception): Complete replacement of the unit with a new 12 BTU air conditioner.
• Sahlumbe Clinic (Pharmacy): Repair of gas leaks (R410A) and securing the unit inside with screws.

Technical Requirements

The service provider must comply with the following technical specifications:

• Conduct repairs in accordance with the provided schedule of rates, which includes specific items for fuses, capacitors, compressors, insulation, drainpipes, gas leak repairs, and a complete unit replacement.
• All work must be performed on occupied buildings, requiring professional conduct and minimal disruption.
• All equipment and materials used must be as specified or approved by the facility.
• Prices must be all-inclusive, covering labour, transport, overheads, and profit.
• All applicable taxes, including Value Added Tax (VAT), must be included in the quoted price.
• The contractor must produce a safety file before the contract is awarded.

Skills and Compliance Requirements

Bidders must meet the following mandatory criteria to be considered responsive:

• CIDB Grading: Must hold a valid CIDB grading of 1ME or above.
• Experience: Must submit a completion certificate for similar work performed.
• Safety Compliance: Must be able to produce a safety file upon request.
• Documentation: Must submit all required forms, including the SBD4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), CIPC registration, B-BBEE certificate or sworn affidavit, and a Central Supplier Database (CSD) compliance report.
• Declaration: Must disclose any relationship with employees of the KZN Department of Health as per the SBD4 requirements.

Evaluation Criteria

Quotations will be evaluated in four stages:

1. Stage 1: Administrative compliance and mandatory document submission.
2. Stage 2: Capacity to deliver, evidenced by a completion certificate and no history of defaulting.
3. Stage 3: Compliance with the technical specification.
4. Stage 4: Price and preference points, using the 80/20 system. A maximum of 20 points is allocated for the specific goal of promoting companies within KwaZulu-Natal.