Tender Summary: After Service Repairs of Airconditioners

Objectives

The primary objective is to secure a qualified service provider to execute comprehensive after-service repairs, maintenance, and component replacements for air conditioning units at Hlengisizwe Community Health Centre. The contract aims to restore full operational functionality, ensure strict compliance with health, safety, and building regulations, and maintain optimal environmental conditions within a fixed 14-day project timeline.

Scope of Work

The scope covers targeted interventions across nine specific air conditioning units distributed throughout the facility. Core deliverables include:

• Repairing gas leaks and performing refrigerant re-gassing on multiple Alliance, Daytek, and Carrier brand units.
• Supplying and installing new wall-mounted controllers for designated administrative and clinical offices.
• Replacing compressors and capacitors, alongside leak repairs and re-gassing for an isolation room unit.
• Rectifying water leakage faults in boardroom units.

All activities must be completed within 14 calendar days following the issuance of a Site Hand Over Certificate. The contractor is responsible for demarcating hazardous zones, daily site clearance, and maintaining a tidy work environment throughout execution.

Technical Requirements

Bidders must meet rigorous technical and regulatory benchmarks:

• CIDB Classification: Minimum 1ME grading is mandatory.
• Regulatory Compliance: All work must align with local authority bylaws, National Building Regulations, Department of Health standard preambles, and applicable SABS specifications.
• Material Standards: Components must carry SABS certification or equivalent B.S./DIN marks. Every material requires written approval from the maintenance supervisor prior to installation or replacement.
• Warranty & Quality Assurance: A three-month guarantee covers defective materials and workmanship. A twelve-month warranty applies to installation, commissioning, testing, and final handover.
• Mandatory Documentation: Submission of a fully priced Bill of Quantities, valid CIDB registration certificate, and technician certification proof is compulsory for responsiveness.

Skills & Qualifications Requirements

Service providers must demonstrate specialized HVAC expertise and certified competency:

• Accredited Technicians: Proof of SARAC or SA-RAC registration is required for all staff handling refrigerants and electrical systems.
• Technical Proficiency: Demonstrated capability in refrigerant recovery/re-gassing, electrical diagnostics (compressors, capacitors, control boards), and drainage/water leak remediation.
• Safety & Operational Knowledge: Comprehensive understanding of the Occupational Health and Safety Act (Act 85 of 1993) and proven experience executing maintenance in healthcare facilities under strict inspection protocols.

Key Terms & Clarifications

CIDB 1ME Grading: A Construction Industry Development Board classification designating eligibility for mechanical engineering projects valued up to R5 million.

SARAC/SA-RAC Certification: Mandatory national accreditation for technicians legally permitted to handle refrigerants and perform air conditioning repairs in South Africa.

80/20 Preference Point System: A procurement evaluation model where 80% of scoring is based on competitive pricing, and 20% is allocated to specific transformation goals, primarily prioritizing companies with at least 51% Black ownership.

Site Hand Over Certificate: A formal administrative document that officially commences the contractor’s three-day lead time for procuring necessary materials and spare parts.