Air Conditioning Units

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Tender No: CSQ09266009

Briefing Meeting: 2026-10-19 12:00

Tender Closing Date: 2026-10-26 11:00

Required At: Nelson Mandela Bay Municipality

Tender Category: Air Conditioning, HVAC, Refrigeration and Heating

Tender Location: Eastern Cape, Gqeberha / Port Elizabeth

Tender Department/Company: Nelson Mandela Bay Municipality

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Quotation Number:	CSQ09266009
Buyer:	Witbooi, Mr AE [90000594]
Published Date:	12 Oct 2026
Closing Date:	26 Oct 2026
Closing Time:	11:00

Document Name	Description
MDB 4	Declaration of Interest.
MDB 8	Declaration of bidder's past supply chain management practices.
MDB 9	Certificate of independent bid determination.

Item No.	Quantity	Unit	Keywords	Description	Requisition
1	1.00	LOT	AIR CONDITIONING UNITS	Tenders are invited for Air Conditioning work as per specifications and returnable pricing schedule available on the NMBM on-line Tender portal. Compulsory site meeting to be held: Venue: 42 Missionvale Rd Missionvale Gqeberha Date: 19 October 2026 Time: 12:00pm Tenderers will be further evaluated only if they meet the minimum requirement as per specifications stated below: Brand name /Delivery Period of item must be stated on informal tender quote with sub	AA189004

BEFORE COMPLETING THIS FORM, SERVICE PROVIDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF SPECIFIC GOALS, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATION OF 2022 THE 80/20 SYSTEM APPLIES TO THIS TENDER.
Acceptance of this tender submission is subject to the General Conditions of Tender and Conditions of Purchase.
Acceptance of this tender is subject to successful registration on the Nelson Mandela Bay Supplier Database.
For further information to register, please call the Compliance Section @ 041 506 3274
Failure to comply with these conditions may invalidate your tender submission.
All tender prices should be valid for a minimum period of thirty (30) days from date of tender.
ALL TENDER RESPONSES SHOULD BE COMPLETED ONLINE AND NO FAX SUBMISSIONS WILL BE ACCEPTED BY THE SUPPLY CHAIN UNIT.

Go to this address to apply for this tender: https://inftenders.nelsonmandelabay.gov.za/

Tender Summary

Tender Summary: Air Conditioning Units

Objectives

The primary objective is to procure air conditioning units and associated installation services for municipal facilities. The procurement aims to secure reliable equipment delivery and professional installation while ensuring strict compliance with municipal supply chain regulations, transparency standards, and national preferential procurement policies.

Scope

The scope covers the complete supply, delivery, and installation of air conditioning units at a designated municipal site. Key elements include:

Provision of air conditioning equipment aligned with municipal specifications.
On-site installation, testing, and commissioning of units.
Adherence to all general conditions of tender and municipal purchasing directives.
Mandatory attendance at a compulsory site inspection to verify installation parameters and site readiness.

Technical Requirements

Bidders must satisfy the following technical and procedural conditions:

All equipment must meet the detailed specifications published by the municipality.
Tender quotes must explicitly state the brand name and confirmed delivery period for each item.
Submitted pricing must remain valid for a minimum of thirty (30) days from the closing date.
All responses must be completed and submitted electronically via the municipal online portal; fax submissions are strictly prohibited.
Service providers must successfully register on the municipality’s official supplier database before evaluation proceeds.

Skills Requirements

While specific technical competencies are detailed in the municipal specification documents, bidders are expected to demonstrate:

Proven expertise in HVAC supply, logistics, and professional installation.
Ability to interpret and comply with municipal technical standards and general tender conditions.
Capacity to coordinate timely deliveries and manage on-site installation workflows.
Familiarity with public sector procurement compliance, documentation, and reporting requirements.

Explanation of Key Terms

80/20 System: A preferential procurement scoring model where eighty percent of evaluation points are allocated to price and functional compliance, and twenty percent are reserved for historical transformation targets (such as enterprises owned by historically disadvantaged groups) in accordance with the Preferential Procurement Regulation of 2022.
Returnable Pricing Schedule: A standardized municipal financial template that requires bidders to itemize costs per line item. This enables transparent price comparison and allows the municipality to issue future orders or variations under the same contract framework.
Informal Tender: A streamlined procurement process used for lower-value acquisitions. It requires fewer administrative documents than formal tenders but remains fully binding under municipal supply chain rules and evaluation criteria.

This summary is AI generated. Download the tender documents for all the information.

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