Objectives

The primary objective of this tender is to procure a reliable, compliant, and cost-effective supply of 30g bath soap for institutional use at McCord Provincial Eye Hospital. The procurement aims to ensure consistent access to high-standard hygiene products while adhering to public sector supply chain management principles, including transformation goals and preferential procurement policies.

Scope

The scope covers a one-off supply of 500 units of 30g bath soap. Delivery must be completed to McCord Provincial Eye Hospital in Overport, Durban. The contract is strictly once-off with a 90-day pricing validity period. All delivery and handling costs must be factored into the quoted price. The institution reserves the right to accept or reject any quotation and is not obligated to award the contract to the lowest bidder.

Technical Requirements

• Product must be high-quality, durable, suitable for everyday clinical and domestic use, and possess antibacterial properties for effective cleansing.
• Must comply with SABS/SANS standards and hold recognized quality certifications (ISO, CE, or SABS).
• Only new, unused products will be accepted. All supplied items must have a minimum remaining shelf life of six months from the date of delivery.
• Bidders must submit a physical sample for specification verification when formally requested by the procuring facility.
• Pricing must be firm, inclusive of VAT (if applicable), and cover all delivery costs to the designated hospital location.
• Mandatory documentation includes Central Supplier Database (CSD) registration, B-BBEE status verification or sworn affidavit, proof of SANS/SABS approval, and a valid SAHPRA distribution/manufacturing licence.

Skills Requirements

No specialized professional qualifications are mandated. However, bidders must demonstrate operational and logistical capacity to source, store, and deliver compliant hygiene products within agreed timeframes. Suppliers must maintain valid regulatory authorizations from the South African Health Products Regulatory Authority (SAHPRA), ensure full tax compliance via SARS, and possess the administrative capability to navigate public sector supply chain compliance, preference point calculations, and contractual reporting obligations.

Notable Terms & Conditions

• 80/20 Preference Points System: Evaluation allocates 80% weight to price and 20% to specific goals, primarily granting full points to fully South African-owned enterprises to advance economic transformation.
• SAHPRA Licensing Requirement: Certain hygiene and cleansing products fall under medical device or health product regulatory oversight. A valid licence from the South African Health Products Regulatory Authority is mandatory for wholesale or distribution.
• Post-Evaluation Sample Protocol: Samples are not submitted with the initial quotation. They will be requested after shortlisting to verify conformity before contract award. Unclaimed samples may be disposed of by the institution after three months.
• Delay Penalties & Restriction Clauses: Late deliveries incur financial penalties calculated at the current prime interest rate per day of delay. Persistent non-performance or fraudulent practices may result in contract termination and supplier restriction from public sector contracts for up to ten years.
• Strict Administrative Compliance: Failure to submit any mandatory returnable documents results in immediate disqualification. The institution reserves the right to verify document authenticity and terminate contracts if misrepresentation is discovered.