Objectives

The primary objective of this tender is to procure a reliable supplier for a one-off provision of 500 units of 30g bath soap to support hygiene and sanitation operations at McCord Provincial Eye Hospital under the KwaZulu-Natal Department of Health.

Scope

The contract encompasses the supply, delivery, and formal acceptance of 500 units of bath soap directly to the designated hospital facility. This is a single-delivery, once-off agreement with a quotation validity period of 90 days. All logistics and delivery costs must be fully incorporated into the quoted price. Products supplied must have a remaining shelf life of at least six months upon delivery. Late submissions will be automatically rejected, and only firm, non-negotiable pricing will be evaluated.

Technical Requirements

• Quantity: 500 units
• Product Specifications: High-quality, durable soap designed for everyday use, featuring antibacterial properties and effective cleansing capabilities.
• Quality Standards: Must comply with relevant SANS/SABS standards. ISO and/or CE certifications are preferred.
• Sample Submission: A physical product sample is mandatory. Samples will be requested in writing post-bid opening and must be submitted promptly. Failure to provide a sample results in immediate rejection. Winning samples are retained by the institution.
• Condition of Goods: Items must be brand new, unused, and free from manufacturing defects. Expired or second-hand products are strictly prohibited.
• Warranty: A twelve-month warranty applies from delivery/acceptance, or eighteen months from shipment, whichever concludes earlier.

Skills & Compliance Requirements

While no specialised technical engineering skills are mandated, bidders must demonstrate robust administrative, regulatory, and logistical compliance capabilities, including:

• Valid Central Supplier Database (CSD) registration with successful verification.
• Current CIPC company registration documents.
• B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs).
• Tax compliance clearance via SARS.
• A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical/hygiene devices.
• Proficiency in completing official government quotation forms without retyping, alongside accurate submission of declaration of interest and preference point claim forms.

Explanation of Unusual or Complicated Terms

• SBD 4 (Bidder’s Disclosure): Requires bidders to declare any personal, familial, or business relationships with any employee of the entire KwaZulu-Natal Department of Health, regardless of their specific hospital or division. Failure to disclose is treated as a false declaration and grounds for immediate disqualification.
• 80/20 Preference Point System: Evaluation allocates 80 points based on competitive pricing and 20 points specifically for promoting South African-owned enterprises. Points are calculated using a standard comparative formula against the lowest acceptable tender.
• Prime Interest Rate Penalty: Delays in delivery incur financial penalties calculated daily at the current prime interest rate applied to the delayed goods' value, rather than a fixed contractual percentage.
• Cover-Quoting Prohibition: Submitting multiple quotations under different company names for the same bid is classified as cover-quoting. This constitutes fraud, resulting in immediate disqualification and potential sector-wide trading restrictions.